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Funds Company Secretary - AVP/VP
Posted 4 hours 2 minutes ago by Jobtailor
Permanent
Full Time
Secretarial & PA Jobs
Dublin, Ireland
Job Description
Responsibilities 
- Act as the primary point of contact for the provision of company secretarial services for a portfolio of regulated funds and Irish companies.
- Agree on board calendars, send calendar invitations and diarise agreed dates with the Board of Directors.
- Formulate board meeting agendas that include all regulatory requirements.
- Collate all board papers into a board pack in hard and soft copy for circulation to the Boards in accordance with an agreed timeline.
- Arrange all board meeting logistics.
- Attend board meetings to take detailed board minutes.
- Draft and circulate draft board minutes and action points in accordance with an agreed timeline.
- Assist with general meetings as required, including drafting notice of such meetings, collating proxy forms and ensuring sufficient votes have been received to hold the meeting.
- Prepare and submit annual returns and filings to the Companies Registration Office and to the Central Bank of Ireland as applicable.
- Maintain statutory books and records.
- Effectively delegate and manage the day to day workload of junior members of the team.
- Assist with the training of junior members of the team.
- Ensure the application of internal policies and procedures.
- Effectively manage relationships with all stakeholders.
- Get involved in internal projects and initiatives.
- Experienced company secretary in the regulated funds industry, with a minimum of seven years of experience.
- Strong knowledge of the Companies Act and corporate governance requirements for regulated entities.
- Experience working in a fast paced professional environment with a focus on attention to detail and multitasking.
- Experience managing and owning relationships with key stakeholders.
- Proficiency in using the MS Office suite of applications and PDF documents.
- Desire to work in a fast paced, client facing environment where delivery of a high calibre professional service to clients and other stakeholders is of key importance.
- Ability to think on their feet, show attention to detail and resourcefulness, and have strong communication and organisational skills. An enthusiastic attitude will contribute to the candidate's success.
