Funds Company Secretary - AVP/VP

Posted 5 hours 51 minutes ago by Jobtailor

Permanent
Full Time
Secretarial & PA Jobs
Dublin, Ireland
Job Description
Responsibilities
  • Act as the primary point of contact for the provision of company secretarial services for a portfolio of regulated funds and Irish companies.
  • Agree on board calendars, send calendar invitations and diarise agreed dates with the Board of Directors.
  • Formulate board meeting agendas that include all regulatory requirements.
  • Collate all board papers into a board pack in hard and soft copy for circulation to the Boards in accordance with an agreed timeline.
  • Arrange all board meeting logistics.
  • Attend board meetings to take detailed board minutes.
  • Draft and circulate draft board minutes and action points in accordance with an agreed timeline.
  • Assist with general meetings as required, including drafting notice of such meetings, collating proxy forms and ensuring sufficient votes have been received to hold the meeting.
  • Prepare and submit annual returns and filings to the Companies Registration Office and to the Central Bank of Ireland as applicable.
  • Maintain statutory books and records.
  • Effectively delegate and manage the day to day workload of junior members of the team.
  • Assist with the training of junior members of the team.
  • Ensure the application of internal policies and procedures.
  • Effectively manage relationships with all stakeholders.
  • Get involved in internal projects and initiatives.
Requirements
  • Experienced company secretary in the regulated funds industry, with a minimum of seven years of experience.
  • Strong knowledge of the Companies Act and corporate governance requirements for regulated entities.
  • Experience working in a fast paced professional environment with a focus on attention to detail and multitasking.
  • Experience managing and owning relationships with key stakeholders.
  • Proficiency in using the MS Office suite of applications and PDF documents.
  • Desire to work in a fast paced, client facing environment where delivery of a high calibre professional service to clients and other stakeholders is of key importance.
  • Ability to think on their feet, show attention to detail and resourcefulness, and have strong communication and organisational skills. An enthusiastic attitude will contribute to the candidate's success.