Fleet Administrator

Here at the Mick George Group, we are currently recruiting a Fleet Administrator to join the Transport team.

Location

Mick George Ellington

Working Hours

Monday - Friday between 7am-5pm

Pay

£27,000 - £30,000

Benefits

• NEST Pension operated via salary sacrifice
• Employee Assistance Programme
• Multi-Discount platform
• Full internal training provided.
• Excellent opportunities to progress your career across different areas of the Company.
• Cycle to work scheme
• Gym discount
• Recognition scheme
• Long-service rewards
• Partnership with Inform Mortgages (Including complimentary will-writing support, free mortgage advice & other financial services)

Job Purpose

This role is essential in ensuring our fleet remains compliant, efficient, and safe. You'll play a key part in maintaining accurate maintenance records and supporting the Transport Manager with the day to day management of our vehicle maintenance programme.

Responsibilities Fleet Monitoring

• Ensure all vehicles in service submit a pre use defect report daily.
• Update vehicle status to "not in use" or "Vehicle Off Road" (VOR) where applicable.
• Follow up with drivers who fail to submit reports and track repeat offenders.

Maintenance Management

• Confirm that all scheduled maintenance and repairs were completed as planned.
• Liaise with external and internal workshops to verify completed work.
• Re book and report any missed or incomplete maintenance jobs.

Documentation and Compliance

• Upload maintenance documents to the online portal and update the job system.
• Audit the Maintenance Planner to verify completed inspections.
• Review and print PMI (Preventative Maintenance Inspection) reports for accuracy and compliance.

Defect Management

• Update system records to reflect rectified defects.
• Ensure all repairs are signed off according to DVSA rectification standards.
• Maintain thorough and compliant records for both safety and non safety faults.

Administration and Record Keeping

• Perform daily audits to ensure all documents are properly uploaded and filed.
• Provide general administrative support relating to company assets and vehicle maintenance.

Skills & Competencies Required

• Strong organisational and administrative skills.
• High attention to detail and commitment to accuracy.
• Ability to liaise confidently with internal teams and external suppliers.
• Good understanding of vehicle maintenance processes and compliance standards (desirable but not essential - training provided).
• Proficient with Microsoft Office, especially Excel.
• Ability to work independently and proactively manage tasks.

The Mick George Group is committed to providing equality of opportunity for all. The company seeks to employ a workforce that reflects the diverse community at large and values the individual's contribution irrespective of sex, age, marital status, disability, sexual orientation, gender reassignment, race, colour, religion or belief, ethnic or national origin.