Leave us your email address and we'll send you all the new jobs according to your preferences.
Team Administrator
Posted 10 hours 41 minutes ago by Lloyd's Register Applied Technology Group
Permanent
Not Specified
Other
London, United Kingdom
Job Description
We are seeking a Team Administrator to provide administration support to the Lloyd's Register Foundation office. Undertakes a range of administrative activities and resolves queries for internal/external clients. The role includes delegation and monitoring of other's inboxes/ diaries, travel planning, office management coordination and processing finance records.
What we offer you
- Fixed Term Contract of 15 months
- Hybrid and flexible work schedules with an appreciation for work-life balance.
- Working in a global company with the ability to work with different cultures and diverse people
- The opportunity to work for an organization that has a strong sense of purpose, is values driven and helps colleagues to develop professionally and personally through our range of people development programmes.
The Role
- Maintain a safe, secure, and pleasant work environment including maintaining the health and safety and accident / incident records.
- Undertakes new staff inductions including health and safety updates for team.
- Work with IT on all office equipment for staff both in the office and working remotely.
- Liaise with office service providers, suppliers and relevant LRG teams (e.g. maintenance, IT support)
- Prioritise and process documentation/data/information in accordance with business requirements and agreed deadlines.
- Undertake a range of tasks and responsibilities including diary management, travel, expenses and event coordination.
- Data filing/entry in accordance with defined procedures including preparing documents for meetings.
- Deal with queries and build relationships with internal/external clients, as appropriate on email and phone.
- Raise finance purchase orders in the ByD system.
- Conduct all activities in line with internal procedures, contractual requirements, cost structures and budget constraints.
- Work on ad-hoc administration of projects as requested by the Directors and line manager.
- Responsible for meeting minutes and actions, as necessary.
- Order and manage office supplies, hardware and software requests.
- Manage mail and couriers on behalf of the team.
- Organise printing, business cards, banners, photographers and other suppliers.
- Manage the subscriptions on behalf of the Foundation.
- Manage the general enquiries inbox.
What you bring
- Relevant administration experience for a pool of internal clients
- Diary management
- Minute taking, organization of meetings, and management of action lists
- Experience in purchase order creation, tracking, and receipting is an advantage
- Ability to organize and prioritize own workload
- A flexible approach and ability to manage priorities and respond to changes in workload at short notice
- Ability to work as part of a team and independently
- Computer literacy to include the Microsoft Office Suite (Word/Excel/PowerPoint)
- Experience in using IT Systems such as Concur, SAP, etc would be an advantage
If you share our vision for safety and sustainability, we want to hear from you.
Lloyd's Register Applied Technology Group
Related Jobs
Accounting and Corporate Reporting Advisory Director
- London, United Kingdom
Tax Specialist - London, UK
- Oxfordshire, Reading, United Kingdom, RG1 8JP
Accounting and Corporate Reporting Advisory Director - ESG
- Not Specified, United Kingdom
Tax Specialist - London, UK
- Essex, Southend-on-sea, United Kingdom, SS2 4NF
Business Restructuring - Case Management Team Assistant
- Liverpool, City, United Kingdom, L5 3BB