Team Administrator

We are seeking a Team Administrator to provide administration support to the Lloyd's Register Foundation office. Undertakes a range of administrative activities and resolves queries for internal/external clients. The role includes delegation and monitoring of other's inboxes/ diaries, travel planning, office management coordination and processing finance records.

What we offer you

• Fixed Term Contract of 15 months
• Hybrid and flexible work schedules with an appreciation for work-life balance.
• Working in a global company with the ability to work with different cultures and diverse people
• The opportunity to work for an organization that has a strong sense of purpose, is values driven and helps colleagues to develop professionally and personally through our range of people development programmes.

The Role

• Maintain a safe, secure, and pleasant work environment including maintaining the health and safety and accident / incident records.
• Undertakes new staff inductions including health and safety updates for team.
• Work with IT on all office equipment for staff both in the office and working remotely.
• Liaise with office service providers, suppliers and relevant LRG teams (e.g. maintenance, IT support)
• Prioritise and process documentation/data/information in accordance with business requirements and agreed deadlines.
• Undertake a range of tasks and responsibilities including diary management, travel, expenses and event coordination.
• Data filing/entry in accordance with defined procedures including preparing documents for meetings.
• Deal with queries and build relationships with internal/external clients, as appropriate on email and phone.
• Raise finance purchase orders in the ByD system.
• Conduct all activities in line with internal procedures, contractual requirements, cost structures and budget constraints.
• Work on ad-hoc administration of projects as requested by the Directors and line manager.
• Responsible for meeting minutes and actions, as necessary.
• Order and manage office supplies, hardware and software requests.
• Manage mail and couriers on behalf of the team.
• Organise printing, business cards, banners, photographers and other suppliers.
• Manage the subscriptions on behalf of the Foundation.
• Manage the general enquiries inbox.

What you bring

• Relevant administration experience for a pool of internal clients
• Diary management
• Minute taking, organization of meetings, and management of action lists
• Experience in purchase order creation, tracking, and receipting is an advantage
• Ability to organize and prioritize own workload
• A flexible approach and ability to manage priorities and respond to changes in workload at short notice
• Ability to work as part of a team and independently
• Computer literacy to include the Microsoft Office Suite (Word/Excel/PowerPoint)
• Experience in using IT Systems such as Concur, SAP, etc would be an advantage

If you share our vision for safety and sustainability, we want to hear from you.