Talent Acquisition & Office Coordinator

Are you passionate about making a difference and eager to join a team dedicated to providing hope and early access to life-changing medicine? WEP Clinical is expanding, offering limitless opportunities for personal and professional growth. We value creativity and innovation, empowering our team to bring their best ideas forward. As the WEP Clinical Recruiter, you will research, develop, and implement effective recruiting and staffing strategies to attract a diverse pool of qualified and capable talent. Join us and make an incredible impact today!

The Talent Acquisition Coordinator plays a key role in supporting WEP Clinical's recruitment efforts and wider business operations. This position is responsible for managing the full administrative recruitment cycle, including posting job openings, sourcing candidates, screening CVs, and coordinating interviews while ensuring a smooth and positive experience for both candidates and hiring managers. The Coordinator will also assist in new hire induction day activities. In addition to talent acquisition, the role supports health and safety administration, helping maintain compliance with relevant regulations and contributing to a safe and healthy work environment across our offices. The position also supports day-to-day office management, including coordinating supplies, liaising with vendors, and creating an organised and welcoming workspace for the team.

• Team Player
• Proactive
• Solution-Driven
• Strong Organisational Skills
• Attention to Detail

• Manage the end-to-end recruitment administrative process, including drafting and posting job advertisements, scheduling interviews, communicating with candidates, and supporting the day-to-day recruitment activities.
• Conduct initial screenings for select roles to assess candidate suitability and coordinate interview schedules.
• Assist with candidate sourcing on LinkedIn according to the criteria provided by recruiters.
• Support the use and management of AI-assisted recruitment tools to enhance the recruitment process.
• Ensure applicant tracking systems and recruitment trackers are updated for accurate reporting, including candidate statuses.
• Support onboarding activities to ensure a smooth transition for new hires as needed.
• Contribute to recruitment marketing initiatives across the company's social media platforms.
• Manage and track the company referral program.
• Assist with the company internship program, including candidate coordination and onboarding support.
• Contribute to ad-hoc TA and HR initiatives and projects as needed.
• Handle sensitive matters with discretion and maintain confidentiality at all times.

• Coordinate meeting room bookings and manage maintenance and repairs for office equipment and facilities.
• Maintain office supplies inventory and order new supplies as needed.
• Participate in financial reconciliation for purchases made on the HR credit card.
• Oversee telephone and fax services, as well as mail collection and distribution.
• Serve as a backup contact for corporate travel bookings, questions, and inquiries.
• Liaise with the cleaning company to ensure office cleanliness and standards are upheld.
• Maintain inventory of office perks and day-to-day essentials.
• Support the company's social events and lunches as needed, including coordinating logistics, managing bookings, and reconciling related invoices.

• Administer the WEP Clinical Global Health & Safety Portal and manage the global incident reporting process, escalating investigations and next steps as appropriate.
• Maintain accurate safety training records, incident logs, and compliance documentation.
• Schedule and coordinate regular safety initiatives and paperwork audits to ensure compliance with local regulations across all office locations.
• Ensure health and safety information is current, accessible, and communicated effectively across all offices.
• Liaise with external providers to arrange health and safety services or training as needed.

• Higher education or experience, preferably in Human Resources, Business Administration, or a related field.
• 1-3 years' experience in Talent Acquisition, recruitment coordination, or a fast-paced operations role, ideally within a scaling or international environment.
• A proven track record in office or facilities administration is essential.
• Experience with HRIS and ATS systems is preferred.
• Familiarity with relevant employment laws, regulations, and best practices applicable to hiring, recruitment, and human resources is preferred.
• Effective verbal and written communication skills.
• Ability to work independently and as a member of the team.
• Proactive and solutions-driven, with the ability to meet multiple tasks and deadlines with high accuracy.
• Computer-literate and proficient in Microsoft Office.
• Ability to handle confidential information with complete discretion and to act with integrity and professionalism.
• Strong organisational skills and attention to detail.

What We Offer:

Private healthcare insurance

Long-term illness Cover

Death in service cover

Salary sacrifice pension

Annual leave

Paid maternity & paternity leave

Volunteer day

What Sets Us Apart:

WEP Clinical partners with sponsors to help patients and physicians gain early access to medicines when no other treatment options are available. WEP Clinical has over 15 years of experience distributing products to over 120 countries worldwide to treat unmet patient needs.

We're Committed to Our Team:

WEP has many initiatives to encourage wellness, growth, development, and team relationships. Check out our LinkedIn Life Page to learn more about our team events and all we do to support our employees.

We're Committed to DEI:

At WEP Clinical, acceptance, recognition, and engagement are the core of our DEI values. We are committed to giving employees opportunities for personal and professional success and growth, and embracing everyone's unique identities.

Our services include:

Access Programs

Clinical Trial Services

Patient Site Solutions

Clinical Trial Supply

Market Access and Commercialisation

WEP Clinical is a smoke-free, drug-free, and alcohol-free work environment.

WEP Clinical is an equal-opportunity employer. WEP Clinical does not unlawfully discriminate against employees or applicants for employment based on an individual's race, colour, religion, creed, sex, sexual orientation, gender identity or expression, national origin, genetic information, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination. WEP Clinical will make reasonable accommodation for qualified individuals with known disabilities, in accordance with applicable law.