School Administrator

15 hours per week: Monday to Friday 8.30am- 11:30am

Job Purpose

We are looking for an excellent administrator to work alongside our Senior School Administrator in the hub of a busy school at Honeywell Primary School. The role includes general office tasks: answering telephones, dealing with queries, processing payments from parents, dealing with wraparound bookings and supporting teachers' administration including photocopying.

• Manage manual and computerised record/information systems
• Analyse and evaluate data/information and produce reports/information/data asrequired
• Undertake word-processing and IT based tasks
• Provide administrative and organisational support to other staff
• Complete andsubmitcomplex forms, returns i.e. school census, including those to outside agenciese.g. DfE
• Undertake certain administrative duties with the collection of school income including Nursery and Wraparound.
• Monitor and manage inventory of new equipment and removal of defective equipment.
• Manage administration of facilities including use of school premises i.e. lettings
• Assistwith marketing and promotion of the school
• Undertake required financial administration procedures as per the trust finance & HR handbook
• Capture and record all pupil absence information using Arbor data system and produce relevant attendance report
• Update school website
• Effectively communicate with all stakeholders of the school from face to face, letters,telephoneand text
• Ensure the admin office & reception area iskept tidy and presentable at all times
• Securely store any confidential and sensitive data
• Booking of courses and conferences as requested and keeping a record of staff training
• Assistingin maintenance of the Single Central Register and oversee theappropriate vettingof visitors to sitein accordancewithkeeping children safe statutory guidance

A School Administrator within a Mercian Educational Trust schools is expected to:

• Complete a variety of tasks requiring detailed knowledge and specialist skills.
• Demonstrate creativity within the general framework of recognised procedures.
• Have contact with other people relating to issues which aregenerally notcontentious,but where the outcome may not be straightforward.
• Work within clearly defined rules and procedures involving decisions chosen from a range of established alternatives.
• Have responsibility for theaccuratehandling and security of cash, cheques or financial resources and/or have responsibility for ordering stocks and materials for the whole school.
• Work is subject to deadlines involving changing problems,circumstancesor demand.
• Promote and enact safeguarding the welfare of children and young persons with whom you come into contact.
• To promote a friendly,invitingand professional and courteous environment as the first point of contact for visitors to the school.
• Deal with reception/visitor etc. matters
• Support the organisation school trips/events etc.