Receptionist/Secretary

Job Summary

We are seeking an experienced and highly skilled Receptionist / Secretary to serve as the first point of contact for our organization. The ideal candidate will combine exceptional administrative skills with excellent communication abilities.

Requirements

• Experience: 3 years of proven track record as a receptionist and secretarial roles in a company
• Qualification: Minimum of a Bachelor's Degree in an administrative course or related discipline
• And a master's degree in communication or a related field is an advantage.
• Proficiency in AI-powered office tools and digital communication platforms.
• Verbal/written communication skills.
• Friendly yet professional demeanor
• Highly organized, detail-oriented, and proactive.

Key Responsibilities

• Perform secretarial duties for our directors.
• Manage front desk operations, including welcoming visitors and handling inquiries.
• Maintain organized schedules, appointments, and meetings.
• Prepare, edit, and manage correspondence, reports, and official documents.
• Utilize AI tools to streamline office tasks and improve workflow efficiency.
• Coordinate with internal teams and external stakeholders to ensure smooth communication.
• Maintain confidentiality of sensitive information at all times.
• Administrative Support: Provide general administrative and clerical support, including filing. Sort and distribute incoming mail and deliveries.
• Appointment Scheduling: Schedule and coordinate appointments for staff and meeting rooms.
• Record Keeping: Maintain accurate records of visitor logs, phone messages, and other relevant information.
• Collaboration: Work closely with other staff members to ensure smooth office operations and provide support as needed.