PMO Co-ordinator

PMO Co-ordinator

Department: PMO

Employment Type: Full Time

Location: Dublin

Description

We are currently recruiting for a full time PMO Co-Ordinator. This role will report directly to the Head of Project Delivery and will be responsible for project governance, assurance, and delivery support to the Project Delivery team.

Key Responsibilities

• Support project assurance, coordinating quality gate reviews with PMs, Head of Project Delivery & Project Sponsors.


• Maintain and continually improve governance processes, procedures, and templates.


• Maintain and continually improve Project Delivery document repository.


• Manage project library supporting maintenance of the Project Delivery team SharePoint site.


• Facilitate portfolio tracking and reporting, ensuring quality and accuracy of report information by challenging and supporting Project Managers to align to PMO standards.


• Preparation and presentation of strategic insights report for monthly internal Senior Leadership meeting.


• Collate and maintain portfolio RAID logs, lessons learned logs, etc. ensuring central repository for project data.


• Monitor deliverables working with the Head of Project Delivery, Project Managers and Portfolio Managers to ensure deliverables are completed on time and acceptance is received.


• Support onboarding of new project team members including orientation and system access.


• Maintain the Project Delivery team holiday planner.

Skills, Knowledge and Expertise

• 5+ years' experience in a similar role as PMO co-ordinator providing governance, assurance, and delivery support.


• Experience in working in large enterprise organisations, preferably within IT industry.


• Demonstrated ability in supporting Governance of a wide range of Project Delivery service


• Business Intelligence data analysis experience.


• Demonstrated capability for problem solving and decision making.


• Experience assisting/working with PMO, PMs and project team


• Experience in collaborative evaluation of project status, providing insightful challenge to ensure transparent and accurate project reporting.


• Experience using planning tools such as MS Project or Projector.

Preferred Experience

Certified in or knowledge of PMO and/Project Management methodologies such as Prince2 or P3O.

Required Skills

• Proficient in MS Office programs including Excel, PowerPoint & SharePoint and Smartsheet.


• Possess a good understanding of project management.


• Excellent planning, organisational, problem solving and analytic skills.


• Ability to develop and maintain portfolio reporting, governance frameworks, project controls documentation and executive reporting packs.


• Ability to challenge and support project data quality to ensure transparent, accurate and timely reporting


• Self-motivated with a proactive attitude.


• Team player with excellent inter-personal communication skills, both written and verbal.


• Excellent time management skills and working to deadlines.