Personal Assistant

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.

Forward planning for Manager's meetings/Team Meetings/work site meetings (not minutes) can be recorded by Dictaphone and the record of the meeting shared.

Supporting with LL uploads.

Supporting with navigating LL.

Supporting with SharePoint uploads.

Overview of calendar (clashes, travel time, dinner etc).

Room bookings.

Booking travel.

IT requests for ST-S.

Sheffield City Council as a Personal Assistant within Children's Services.

Are you an experienced administrator looking to take the next step in your career? We have an exciting opportunity for a Personal Assistant to join our service.

At Sheffield City Council, we pride ourselves on delivering excellence in everything we do and in Children's Services we are dedicated to providing exceptional services to all our clients while fostering a collaborative and inclusive work environment. As a Personal Assistant, you will play a crucial role in ensuring the smooth operations of our administrative processes.

Key Responsibilities. Key Tasks.

• Supporting with outlook diary appointments, arranging meetings, and organising worker supervisions.
• Uploading work onto social care software.
• Supporting with recording on social care software.
• Provide efficient and effective business process and document production which may include complex minute taking, room bookings, scanning & uploading documents, and customer services support to internal and external customers.
• Typing case supervisions and personal supervisions.
• Retrieving and inputting information from case management systems, SharePoint, HR systems and excel spreadsheets.

Please note this is not an exhaustive list and is an Access to Work funded post to provide high-level administrative support to an Assistant Service Manager with their recording responsibilities.

Requirements.

Applicants will need to possess a minimum of 5 GCSEs (including English and Maths) or an equivalent qualification and have proven experience in a similar administrative role. They should have excellent communication, organisation, and time management skills, be motivated to work under pressure and in a confidential manner. Applicants must be familiar with using IT systems such as Outlook, Word, Excel, and PowerPoint.

Personal Assistants are required to be flexible in terms of area of work and location and need to be able to adapt to changing priorities and deadlines. They may be required to prioritise their own workload, as well as meet deadlines. They should have experience of working in a busy office environment with a good understanding of office processes and procedures, strong problem solving and decision making abilities.

We are looking for a committed, passionate, enthusiastic, self motivated person who is confident in verbal and written communication. The service handles private and confidential information, so discretion and confidentiality are essential.

We are investing in our workforce and are promoting opportunities to our under represented groups. We value equality, diversity and inclusion and are focused on increasing the diversity of our workforce, particularly the number of Black, Asian, Minority Ethnic, Disabled and LGBTQ+ people, so that our teams reflect the communities in the city we serve. We are also supporting staff with unpaid caring responsibilities to work flexibly.

It is a great time to join us and we welcome your application.

Under the Guaranteed Interview scheme, applicants who are disabled, care leavers, or armed forces veterans will be guaranteed an interview if they meet the essential criteria and indicate their eligibility on the application form. Sometimes, if lots of people apply, we might not be able to interview everyone who qualifies for the Guarantee. In these cases, we'll interview those who best meet the essential criteria for the job.

Full time employees work 37 hours for 52 weeks of the year and we offer a generous holiday entitlement. We are open to discussions about a wide range of flexible working opportunities which benefit you and the Council, including reduced hour contracts, working part time or as a job share.

If you are appointed to this role, your starting salary will be at the bottom of the grade. If you provide payslip evidence that your basic pay is greater than the bottom of the grade, we will consider starting you at the point of minimum advantage within the grade.

Equality of pay is extremely important to us. All roles at Sheffield City Council are going through an evaluation process which may result in changes to some pay arrangements from 2026. Find out more on our Sheff news page.

We are committed to safeguarding and promoting the welfare of all individuals, ensuring a safe and supportive environment for everyone and where appropriate to the role the successful applicant will be required to undertake relevant safeguarding checks.