People Business Services Administrator

Go back Midlands Partnership NHS Foundation Trust

People Business Services Administrator

The closing date is 19 March 2026

This vacancy is only open at this stage to internal employees of the following organisations within the Staffordshire and Stoke-on-Trent Integrated Care System:

• Midlands Partnership University NHS Foundation Trust
• North Staffordshire Combined Healthcare NHS Trust
• University Hospitals of North Midlands NHS Trust, inclusive of Black Country Procurement Group and North Midlands and Cheshire Pathology Service.
• Staffordshire and Stoke-on-Trent Integrated Care Board

Youllbe supporting a wide range of teams across People Business Services, giving you exposure toDMI(De-escalation managementInterventions)Training, Workforce Redesign, Resourcing and Workforce Development. If you enjoy varied work where no two days look the same,youllthrive here.

If you enjoy making systems run smoothly, planning tasks, managingdiariesand helping teams stay organised, this role will suit your strengths.

Youllbe encouraged to grow, supported with development opportunities, and included in wider People Service initiatives and activities. This is a role where curiosity,initiativeand a willingness to learn are highly valued.

Main duties of the job

To provide efficient,proactiveand confidential administrative support to the People Business Service teams.

The post holder willassistin the coordination of DMI Training,maintainaccurateadministrative and information systems, and provide diary and meeting management support to the Associate Director of Peopleand to Heads of Service where needed.

This role is key to ensuring the smooth running of team activities and the successful delivery of People Business Services across the organisation.

About us

Come and work with us at our award-winning NHS Trust, leading the way for trying new and better ways of working to help improve life for our local communities.

We have around 9,000 staff who provide physical and mental healthcare, support for people with learning disabilities, and adult social care across Staffordshire, Stoke-on-Trent, Shropshire, and Telford & Wrekin. We also run regional and national services, including help for new parents (perinatal care), eating disorders, forensic services, sexual health, and support for people in prison with mental health, drug, or alcohol problems.

We offer great career development for both clinical and non-clinical roles, with ongoing training and support to help you learn and grow.

We are 'United in our Uniqueness' and committed to creating a workplace where everyone feels welcome and can be themselves, no matter their background or identity. We want our staff to feel supported and valued, and we aim to build a team that reflects the communities we serve. Together, we can make sure every voice is heard, and every difference is respected.

Please note, we may be required to close this vacancy early if we receive a high volume of applications

Please be aware that the use of artificial intelligence (AI) in completing application forms will be monitored to ensure fairness and transparency. If you have used AI you must state this in your application.

Job responsibilities

1. Produce and sendPurchaseOrdersfor training delivered to external customers, for affiliate centres and for courses provided by external companies for the DMI Team
2. Produce monthly spreadsheet for finance this is so that finance can invoice and collect payments
3. Ordering ofstationeryand DMI admin packs
4. Issue DMI certificates for external customers and for CPD days
5. Booking of train fares & hotel accommodation forDMI trainersand function leadership team
6. Support diarymanagementfor theAssociateDirector of PeopleBusiness Services and serviceleadsbyarranging meetings, prioritising appointments, and ensuring papers and actions are prepared in advance.
7. Prepare agendas, takeaccurateminutes, and follow up on actions for meetings asrequiredacross the PeopleBusiness Services, Planning and Redesign function.
8. Assist with internal communications such as the preparation of newsletters, bulletins and sharing correspondence across services.
9. Process invoices, purchaseordersand other administrative documentation in line with organisational procedures.
10. Maintain electronic and paper filing systems, ensuring information is stored securely and in compliance with data protection and confidentiality

This role isnoteligible for visa sponsorship. If it isidentifiedthat you require sponsorship to undertake this role your application may be withdrawn

Person Specification Qualifications

• Educated to GCSE level (or equivalent) including English and Maths or training/qualification in administration, customer service, or related field.
• NVQ Level 3 in Business Administration or equivalent qualification/experience

Shortlisting

• Experience of using Microsoft Office applications including Outlook, Word, Excel, and Teams.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Midlands Partnership NHS Foundation Trust