Outreach Project Manager - International Initiatives

ICFO is a world-leading research center based in Barcelona, dedicated to advancing the frontiers of photonics and its applications in various scientific and technological fields. The institute is deeply committed to engaging with society and promoting the importance of science and innovation through outreach activities.

POSITION OVERVIEW

ICFO is seeking a dynamic and motivated Outreach Project Manager - International Initiatives to join its Outreach team. The successful candidate will play a leading role in the design, coordination, and implementation of international outreach and career development initiatives, with a strong emphasis on programs targeting university students and early-career researchers.

The position will primarily involve the management of high-impact European projects, including Coordination and Support Action of the Quantum Flagship's and the Horizon Europe 360 CARLA project aimed at expanding career opportunities and fostering talent in science and innovation.

We are looking for an enthusiastic professional with a multidisciplinary mindset-combining strengths in project management, science outreach, and community building-as well as a proactive, solution-oriented attitude and the ability to inspire and engage with diverse audiences.

KEY RESPONSIBILITIES

• Identifying, developing, executing and/or coordinating internal and external activities within the projects to ensure that the work plan and milestones are properly fulfilled.
• Monitoring, reporting and promoting the project results.
• Organizing activities in the framework of international projects.
• Proactively coordinating and attending meetings aimed to strengthening links between ICFO and the projects partners and stakeholders.
• Proactively searching for additional projects at the international level to strengthen current programs and create new ones.
• Leading dissemination tasks in coordination with the Communications team.
• Supporting the overall efforts of outreach at ICFO directed to university students.
• Supporting any other outreach activities.

QUALIFICATIONS AND EXPERIENCE REQUIRED

• A degree in a STEM discipline, preferably in Physics and ideally at the PhD level, or equivalent professional background in a relevant field.
• Experience in organizing or participating in outreach activities.
• Strong public speaking skills, with the ability to engage and communicate effectively with diverse audiences.
• Experience in content creation around deep tech topics for outreach purposes.
• Knowhow of digital tools for dissemination of projects and other outreach needs.
• Organization of events such as workshops, symposiums, hands on activities, talks, visits, etc.
• Coordination, management of or participation in European projects or other types of consortium-structured international projects.
• Experience developing proposals for EU calls or similar.
• Proficiency in English, Spanish and Catalan.

DESIRABLE QUALIFICATIONS

• Be passionate for communication of science and technology and their applications.
• Have a strong entrepreneurial spirit, and organizational, planning and analytical skills.
• Have excellent interpersonal and written and oral communication skills.
• Have an eye for detail, responsibility, and an eager-to-learn attitude.
• Show demonstrated ability to perform tasks both, independently and as part of a team.
• Familiarity with universities in the Barcelona area, particularly in relation to STEM education and student communities.
• Flexibility to adapt to variable schedules, including occasional evening or weekend activities, as required by events or project needs.
• Be willing to meet deadlines and follow up on assignments.

CONDITIONS

This is a full-time position. The contract offered will be an indefinite contract for scientific and technical activities, in accordance with Spanish Law 14/2011.

A competitive salary within ICFO's salary scales will be offered, commensurate with the seniority of the applicant.

WHAT WE OFFER

• An attractive institutional calendar including generous holiday allowances, bridge days, and flexible scheduling.
• Access to ongoing professional development opportunities, including training programs, technical upskilling, and career advancement support.
• Language courses and personalized development plans to support continuous learning.
• A flexible compensation package, including options such as meal vouchers, childcare, or transport support.
• Access to ICFO's private shuttle bus service, connecting key locations to the institute.
• A supportive, international, and inclusive work environment at one of the top research institutes in Europe.
• The opportunity to contribute to cutting-edge scientific research with real-world impact in a highly dynamic setting.
• Engagement with a collaborative, interdisciplinary team of professionals committed to excellence and innovation.

APPLICATION PROCESS

Interested candidates should submit a cover letter detailing their relevant experience and motivation for the position.

Selection will include a pre-screening of applicants based on eligibility and experience, followed by an interview with a short-list of candidates.

The call will remain open until July 1, 2025.

Candidates will be notified of the outcome within 15 days of the interview.

ICFO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

For updated information about ICFO, please visit