Office Manager

Opportunity

We are looking for a confident, experienced Office Manager to join our growing team.

Role Overview

You will be responsible for office facilities and internal operations, and will also play a key role in supporting the HR Manager and the Systems Executive. This is a multifaceted role suited to someone with a proactive and problem-solving approach.

Key responsibilities (to include but not limited to):

• Managing the Office Administrator, providing cover on routine tasks:
  Dealing with calls, correspondence, enquiries, appointments, catering, office supplies, deliveries, travel bookings, executive diaries.
• Management of office facilities: stakeholder relationships with reception, security teams, cleaning contractors, landlord, building management
• ISO certification: manage our existing ISO9001 system; provide support as we prep for ISO27001 certification
• Arrange meetings and occasional social events; book venues / rooms, produce documents, book catering, track budgets
• Manage safety testing; fire risk assessments; fire drills
• Manage office budgets and staff travel budgets
• Provide administrative support to the HR Manager: posting job adverts, arranging interviews, onboarding and offboarding, contracts, references, induction and exit interviews, and tracking training, holiday and sick leave
• Collaborate closely with our Systems Executive and IT consultants to coordinate our IT and software requirements

We are looking for someone who wants to make a difference in a growing business, helping to create a positive, well-organised and enjoyable working environment. We need you to manage general business administration, suggesting new systems and processes to make a more efficient and productive workplace.

You will be:

• Experienced in office / facilities management and general business administration
• Have some knowledge or experience of ISO Certification (9001 and 27001)
• Experienced in HR or Recruitment administration, if possible
• Detail-oriented and meticulous
• Positive, reliable and dependable
• A great team player with strong organisational skills
• A strong, clear communicator both verbally and written IT savvy
• Great at prioritising
• Able to handle confidential information responsibly
• Happy to pitch in wherever needed
• Keen to commit to the role, and contribute to the rapid growth of the company
• Keen to develop your skills and knowledge with us.

What we offer:

• A supportive and collaborative team environment
• An opportunity to be part of a fast-growing, mission-driven company
• Competitive salary commensurate with market rates plus benefits, to include:
  • 25 days annual leave + bank holidays
  • Enhanced sick pay
  • Enhanced family pay
  • Access to Health Cash back plan
  • EAP (Employee assistance programme)
  • Discounted Gym membership
  • Bike2Work scheme
  • Death in service cover
  • Ongoing learning and development opportunities.

Recruitment Timeframe:

Screening Calls - w/c 23 June .

Interviews - w/c 7 July onwards.

Start date: late August / early September 2025.