Legal Secretary

• Provide comprehensive support to lawyers and work closely with colleagues across the wider business
• Manage inboxes, emails and correspondence on behalf of lawyers where required
• Prepare, format and distribute documents and communications to a high standard
• Support the organisation and management of case and matter files
• Arrange meetings, coordinate diaries and organise travel arrangements
• Assist with client communications and ensure adherence to client-specific processes and requirements
• Produce presentations, marketing materials and other business documentation
• Maintain accurate client contact information and document records
• Support lawyers with billing administration, matter management and financial reporting tasks
• Process expenses and assist with finance-related queries
• Manage confidential information in accordance with firm policies and data security requirements
• Work collaboratively with legal and business support teams to deliver an excellent internal and external client experience

Requirements

• Experience in a legal, professional services or similar client-focused environment
• Previous secretarial, administrative or executive support experience
• The ability to manage multiple priorities and competing deadlines effectively
• Excellent written and verbal communication skills
• Strong stakeholder management skills with a collaborative approach
• Advanced Microsoft Office skills, particularly Word and PowerPoint
• Confidence learning and using new systems and technology
• A highly organised and methodical approach to work
• A proactive mindset and willingness to support colleagues where needed
• A professional, confidential and discreet approach when handling sensitive information
• Experience with document management or case management systems would be advantageous but is not essential.

Core Competencies

Demonstrates expertise in legal administrative support, including document management, client communication, and financial reporting. Proficient in Microsoft Office, particularly Word and PowerPoint, with a strong focus on maintaining confidentiality and managing multiple priorities effectively.

Highest-signal resume keywords

• Legal Administrative Support
• Document Management
• Client Communication
• Microsoft Office Proficiency
• Stakeholder Management

ATS Optimization Keywords Hard Skills

• Document Management
• Financial Reporting
• Billing Administration
• Case Management
• Presentation Preparation

Soft Skills

• Excellent Communication Skills
• Organizational Skills
• Proactive Mindset
• Collaborative Approach
• Confidentiality

Industry Keywords

• Legal Environment
• Professional Services
• Client-Focused
• Administrative Support

Tools & Technologies

• Microsoft Word
• Microsoft PowerPoint
• Case Management Systems