Legal PA

Owen Reed is looking for a Legal PA for a top law firm in Birmingham with background in Disputes.

We have an exciting opportunity for an experienced Legal PA to join a highly regarded Dispute Resolution team. This role will provide high-level support to partners and fee earners within a busy litigation environment, working on a broad range of disputes including litigation, arbitration and mediation.

This is an excellent opportunity for a proactive Legal PA who thrives in a fast-paced legal environment and enjoys working as part of a collaborative team.

Key Responsibilities

• Complex diary and mailbox management for partners and fee earners
• Coordinating meetings, travel arrangements and maintaining calendars
• Opening and closing files and maintaining accurate electronic filing systems
• Acting as a gatekeeper for fee earner inboxes and prioritising communications
• Liaising with clients and handling general enquiries
• Preparing urgent documents through digital and non-digital dictation
• Delegating work to Document Production and administrative teams where appropriate

Billing & Financial Support

• Monitoring time recording and reminding fee earners where necessary
• Running and distributing WIP reports
• Preparing draft billing narratives and invoices
• Supporting partners with month-end billing processes
• Liaising with client accounts teams to resolve billing queries

Marketing & Business Development

• Supporting website updates, lawyer profiles and online content
• Maintaining fee earner CVs and credentials for bids
• Updating the InterAction CRM system and marketing lists
• Assisting with credentials documents and expressions of interest
• Coordinating conference calls and arranging international travel itineraries

Additional Duties

• Supporting new client onboarding using InTapp Intake
• Assisting with AML documentation and engagement letters
• Undertaking conflict checks and other administrative tasks as required
• Providing support to team members across the practice group when needed

Skills & Experience

• Previous Legal PA experience, ideally within Dispute Resolution or Litigation
• Experience liaising with Courts and Counsel
• Experience producing court bundles (electronic and hard copy)
• Strong organisation, prioritisation and diary management skills
• Excellent communication and client service skills
• Fast and accurate typing with strong attention to detail
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience using legal finance systems, document management