Kitchen Administrative Assistant

Job Description

Job Title: Kitchen Administrative Assistant

Location: Wellington College, Crowthorne, Berkshire, RG45 7PU

Pay Rate: £13.94 per hour

Hours: 25 hours per week

Working Pattern: Monday - Friday, 9:30am - 3:00pm, (Can be Flexible)

Equated Pay: 38 weeks per year (term time plus)

Access to Crowthorne train station, free onsite parking and uniform provided.

Equated pay (sometimes known as spread-over pay) is a method of paying you for your contracted hours, working weeks and holiday pay spread over 12 months instead of just receiving pay during the months that you work and none during the school closures/non working weeks. This means that you get paid equal amounts of pay every month. Further information will be supplied at interview stage.

Job Introduction

As a Kitchen Administrative Assistant at Sodexo within Wellington College, you will provide comprehensive administrative support to the hospitality and kitchen teams, helping ensure the smooth coordination of hospitality services, food production administration and day to day operational support.

You'll play an important role supporting the Executive Head Chef and wider catering team through accurate administration, data management and strong organisational support.

What you'll do

• Provide administrative support to the hospitality and kitchen teams
• Maintain and update hospitality documentation, schedules and operational records
• Use Microsoft Word, Excel and Outlook confidently for day to day administration
• Support the management of food production and wastage reporting systems
• Complete daily, weekly and monthly reports accurately and within required timeframes
• Support stock takes and maintain food expenditure records
• Assist with menu templates, menu costing and supplier administration
• Liaise with internal departments and suppliers regarding hospitality and kitchen requirements
• Support onboarding administration and training records for new starters
• Input weekly hours onto the time management system
• Respond to telephone and e mail enquiries professionally and efficiently
• Maintain food safety, health & safety and compliance documentation for audit purposes
• Update kitchen noticeboards and maintain organised office systems
• Attend daily meetings and communicate updates effectively
• Work methodically and independently whilst supporting the wider hospitality team
• Support hospitality events through effective planning and communication

What you bring Essential

• Strong organisational and administrative skills
• Good standard of English, literacy and numeracy
• Proficient in Microsoft Office including Word, Excel and Outlook
• Ability to work methodically and accurately in a fast paced environment
• Excellent communication and interpersonal skills
• Strong attention to detail
• Ability to manage multiple tasks and deadlines
• Previous administration experience
• Ability to work independently and as part of a team
• Confident handling data, reports and compliance records

Desirable

• Experience working within a kitchen office or hospitality environment
• Knowledge of hospitality or catering operations
• Experience supporting food production administration or stock processes
• Understanding of food safety and allergen management
• Financial awareness and confidence working with reports and data
• Experience within a school, hotel or leisure environment

What we offer

• Unlimited access to an online platform offering mental health and wellbeing support
• Employee Assistance Programme offering legal, financial and personal support
• Access to a free health and wellbeing app including a 24hr virtual GP service
• Sodexo Discounts Scheme offering deals and discounts for colleagues, friends and family
• Financial wellbeing support via Salary Finance
• Sodexo Retirement Plan
• Death in Service benefit
• Learning and development opportunities including apprenticeships
• Cycle to Work Scheme
• Volunteering opportunities within the community
• Flexible and dynamic work environment
• Competitive compensation
• Full training and protective uniform supplied

Sodexo and our Clients are committed to safeguarding and promoting the welfare of children. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (UK) and/or Disclosure Scotland (Scotland).