HR Administrator

Based in our London office, the principal responsibility is to assist the EMEA HR team with the recruitment and HR administration for the HR function. The headcount of the EMEA region is ca. 500 with ca. 250 employees in the London office. The successful candidate must be able to prioritise multiple tasks, take responsibility and ownership for several HR processes and work under pressure in a deadline-oriented environment, maintaining confidentiality at all times.

Responsibilities

Recruitment Support

• Provide support throughout the full-cycle recruitment process including scheduling candidate interviews/phone screens/VCs, coordinating travel arrangements, and disseminating information to the Recruiters, Candidates and Hiring Managers.
• Process recruitment invoices including Placement Fees, Retainers, Background Check, Relocation, and Visa's
• Launch searches in the applicant tracking system and post open positions to intranet and external sites, e.g. LinkedIn, college boards, etc.
• Serve as a primary point of contact for candidates, which will entail correspondence with candidates on the status of their candidacy, coordinating interviews, greeting candidates during on-site interviews, ensure candidates at interview stage have completed Due Diligence Questionnaire and received a Privacy Notice, saving CVs and job descriptions in appropriate folders etc.
• Track the submissions and progress of diverse candidates in recruitment process via direct applicant channels, employee referrals and third-party introductions.
• Drafting and editing offer letters and employment agreements
• Updating recruitment templates to reflect policy changes including offer documents, engagement agreements, etc.

HRBP Support & Administration

• Coordinate new hire and leaver paperwork, tracking receipt of relevant documentation including conducting right to work checks, filing as appropriate
• Support the HRBP's with the administration of processes including drafting letters, updating and monitoring trackers
• Organise new hire orientations, including preparation of induction materials and ensuring content is up to date
• Liaise directly with background screening supplier to raise screenings, ensure timely completion for all new hires, and highlight any areas of concern to HR Business Partner
• Maintain trackers for the HR department including Background screening, Probation and Immigration
• Submit leaver and transfer/change notifications
• Liaise with line managers on probation status, raise any issues and draft End of Probation letters
• Run reports from HR System
• Assist in preparing materials for training programs
• Keep trackers of employee Training and draft Training approval letters
• Liaise with immigration team and support employees with applications
• Assist employees with relocation process
• Support HRBP's with the Promotions and Review process
• Provide additional backup/cover to HR Executive Assistant including general admin support, HR Inbox management, filing and processing invoices

Qualifications

Education & Certificates

HR Certification or HR degree preferred, but not essential

Professional Experience

• Proven experience supporting a busy HR team ideally from an investment bank, PE or other fast paced firm
• Demonstrated experience using Excel, analysing reports and creating efficiencies
• Experience with an Applicant Tracking System or CRM System a plus
• Strong organisational/project management skills and detail-orientation (attention to detail a must)
• Ability to work independently using initiative and strong follow-through skills
• Ability to effectively communicate with staff, internal/external executives, and outside vendors, etc.
• Excellent communication skills - both verbal and written
• Flexibility to juggle multiple and changing priorities in a fast-paced environment, understanding how to reprioritize.
• Ability to maintain confidentiality when exposed to situations/information of a sensitive nature
• Demonstrated ability to work effectively as part of a team
• Flexibility to work overtime as needed

Company Information

The Carlyle Group (NASDAQ: CG) is a global investment firm with $465 billion of assets under management and more than half of the AUM managed by women, across 652 investment vehicles as of June 30, 2025. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,300 professionals operating in 27 offices in North America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Carlyle AlpInvest - and has expertise in various industries, including: aerospace, defense & government services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telecommunications & media and transportation.

At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success. Our CEO, Harvey Schwartz, has stated that, "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives." We strive to foster an environment where ideas are openly shared and valued. By bringing together teams with varied expertise and approaches, we enjoy a competitive advantage and create a stronger foundation for long-term success.