HR Administrator

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Applications for this role have now closed. If you have the relevant experience for this position, we may have similar roles now or in the future. If you would like to submit your CV on a general basis, please follow the link below:

Leading US law firm is looking for an HR Administrative Assistant to provide a wide range of administrative and office support to the HR and managerial team in London, reporting directly to the Director of Administration. This is a generalist role initially offered as an 18-month FTC.

A selection of duties will include:

1. Diary management: scheduling meetings and appointments, booking and arranging travel;
2. Monitoring and reporting on compliance with remote working and other Firm policies, escalating issues to the Director of Administration as necessary;
3. Working with the Director of Benefits and the benefits team, acting as the point of contact for London employee benefit queries, including delivering benefits presentations to new employees, setting up/cancelling memberships, maintaining and updating records and employee benefits files, assisting with annual renewals, and providing updates to payroll;
4. Assisting with coordinating team rotas to ensure sufficient cover, and dealing with last-minute absences/cover issues;
5. Preparing and modifying documents, including correspondence, policies, reports, drafts, memoranda, and emails;
6. Assisting with reviewing and updating the Firm's London intranet pages;
7. Processing expenses/invoices in Chrome River;
8. Supporting the managerial team when cover is required in their departments;
9. Maintaining and updating the vendor tracker;
10. Monitoring and reporting on compliance to remote working and other Firm policies.

This is an administrative role within a small HR team for a top US law firm, involving extensive liaison with senior management in London and the US. Therefore, exceptional communication skills, sharp attention to detail, excellent problem-solving skills, and good judgment in decision-making are essential.

Candidates should have HR experience from another corporate or office environment. Professionalism and discretion are of utmost importance.

This is a fantastic opportunity for an ambitious HR administrator looking to move to a top American law firm.

McKinlay Law endeavors to contact all successful candidates within 24 hours. Due to the high volume of applications, we may not respond to every candidate individually. If you have not heard from us within 24 hours, your application has been unsuccessful, and we have retained your details.