Healthy Child Programme 5-19 Team Administrator

Main duties of the job

You will need to work independently and collaboratively with the Team Lead, clinical staff, and the other administrator within the team. The post requires a flexible approach as it involves working with different disciplines within the HCP. The ability to work to deadlines, under pressure and without supervision is essential.

The following skills are essential to the role: experience with databases such as excel and able to quickly learn the Trusts health record keeping System (SystmOne), competency with Microsoft Office systems and word processing, excellent telephone manner and communication skills, and maintenance of strict confidentiality. The successful candidate will liaise with a range of professionals, manage waiting lists, book appointments, book venues, maintain stock control of resources, maintain and create databases and spreadsheets, and importantly, maintain a positive attitude, embodying the values of the organisation.

About us

We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.

Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.

Our values

Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence guide everything we do.

Why work for us?

• Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing
• Varied environments: community hospitals, patients' homes, and bases across Sussex
• Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement
• Excellent training, development, and research opportunities
• Accredited Living Wage Employer, we ensure fair pay for all our staff
• Cost effective workplace nurseries in Crawley, Hove, and Brighton
• Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief network
• Level 3 Disability Confident Leader and Veteran Aware Trust

Qualifications

• Good standard of secondary education to GCSE level or equivalent with minimum grade C/level 4 for English and Maths
• RSA 2 or equivalent knowledge gained through relevant experience
• Computer related certificate or equivalent i.e. EDLC

Experience

• Previous administrative experience
• Experience of typing and producing business documents - e.g. letters and reports
• Experience of data inputting, databases
• Experience of stock control and of ordering supplies/equipment
• Experience of working with/dealing with the public
• Experience of organising diaries and planning meetings
• Experience of use of electronic record systems ie RIO/SystmOne
• Experience of working in a health setting
• Experience of using virtual contact platforms such as MS Teams or Zoom

Skills

• Proficient using Outlook and email systems
• Proficient using Microsoft Word, PowerPoint, and Excel
• Good written and verbal communication skills
• Ability to work flexibly to meet the needs of the service

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Salary: £25,760 to £27,476 a year per annum / pro rata

Important Information

Please note: Due to recent changes in UK immigration and visa rules, this role is unlikely to be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.

Skilled Worker visa: going rates for eligible occupation codes - GOV.UK

Health and Care Worker visa: If you'll need to meet different salary requirements - GOV.UK

This post may close early if sufficient applications are received.