H & S Assistant

Job Description

Role Purpose

The Part Time Facilities and Health & Safety Assistant supports the daily operations, maintenance, and safety of all HFIS campuses. Working under the direction of the Facilities and H&S Manager, this role ensures that the buildings, grounds, and equipment are safe, well-maintained, and compliant with local health and safety regulations.

Key Responsibilities

Facilities and Maintenance Support

• Support the Facilities and H&S Manager with the coordination of daily maintenance, cleaning, and repair tasks.
  
• Conduct regular site checks to identify maintenance issues and report them promptly.
  
• Liaise with contractors and service providers on-site, ensuring work is completed safely and to standard.
  
• Assist with setting up, dismantling, and moving equipment and furniture for school activities, meetings, and events.
  
• Support the coordination of maintenance requests, ensuring prioritisation and timely resolution.
  
• Maintain records and assist with the filing of invoices, quotes, and service reports.
  

Health & Safety

• Support the implementation of the school's Health & Safety (H&S) policies and procedures.
  
• Conduct routine inspections of fire safety, first aid, and emergency equipment (e.g., extinguishers, AEDs, first aid kits).
  
• Assist in maintaining H&S documentation, such as risk assessments, inspection logs, and incident reports.
  
• Help coordinate H&S training and drills (e.g., fire and lockdown drills).
  
• Support the management of hazardous materials and ensure compliance with local safety standards.
  
• Report and record any H&S incidents, near misses, or hazards to the Facilities and H&S Manager.
  

Events & Operations

• Provide on-site support for events, ensuring proper set-up, safety, and venue readiness.
  
• Assist with event logistics such as unlocking/locking facilities and ensuring security procedures are followed.
  

Skills & Qualifications

• Previous experience in facilities, maintenance, or H&S support role (educational environment desirable).
  
• Good understanding of general building safety and maintenance practices.
  
• Basic knowledge of H&S procedures and willingness to attend training.
  
• Strong organisational and multitasking skills.
  
• Good communication and teamwork abilities.
  
• Practical, hands-on approach to problem-solving.
  
• Ability to work flexibly, including occasional evenings or weekends for school events.
  
• Driver's licence required.
  
• Good use of Microsoft Excel

Summary

This is a key support role ensuring the smooth operation and safety of the school's facilities. The Facilities and H&S Assistant works proactively to maintain a safe, clean, and efficient environment for students, staff, and visitors across all HFIS campuses.