Finance and HR Manager

Job title: Finance and HR Manager

Reports to: CEO

Contract type: Temporary - Maternity Cover from Mid October 2025 for approx., 9 months

Location: 11 Southey Hill, Sheffield, S5 8BB.

Hours: Part-time, 30 hours per week

Practical Requirements: Flexible hours to be negotiated

Salary: Scale 29 - 31 (£36,505.65 - £38,488.13) Pro Rata

Help us support children and young people!

We're looking for a competent and experienced Finance and HR manager to join our core team to cover maternity leave from mid October 2025 for around 9 months.

Being member of our core team is a vital role for our organisation, providing the backbone and foundation for all the work do do to empower children and young people to have a voice, place and space in their communities and the wider world.

Your role will be to manage strong financial, HR, admin, and information systems that support CHILYPEP's goals and growth, following its financial policies. You will need a detailed understanding of the financial requirements of charity sector, and excellent teamwork and communication skills, along with experience and confidence to manage the varied finance and HR tasks needed to keep a vibrant and busy youth charity going!

You will work closely with our Fundraising Manager and alongside the core admin team, who will carry our many of the admin elements of the wider Finance and HR functions to support you in your role.

Chilypep are about to appoint an external HR provider who will provide comprehensive HR advice and guidance, policies, procedures, which will give additional support to the role, alongside regular support from the CEO and Treasurer.

About us

The Children and Young People's Empowerment Project (Chilypep) is a charity supporting vulnerable children and young people. For over 24 years, we've empowered thousands to campaign on issues that matter to them, focusing on youthdriven strategies and early intervention.

Working from two sites, Sheffield - our Head Office and Youth Hub, and Barnsley where our Emotional Wellbeing Hub is based, we work across the whole of South Yorkshire, and currently have a staff team of 28, many of whom are part time.

Key responsibilities

We're looking for a skilled and dedicated individual with experience managing finances and HR within the VCS charity sector.

Finance Tasks

• Keep financial records updated in QuickBooks online.
• Prepare and submit financial reports and grant claims.
• Approve and process invoices and manage overdue payments.
• Handle payments to suppliers and staff, including expenses and cheques.
• Manage petty cash, debit and credit cards securely.
• Monitor and audit staff prepaid debit cards.
• Reconcile bank and cash accounts monthly.
• Prepare draft accounts every two months for the CEO, Treasurer and Board.
• Help set and update annual budgets with the CEO and Treasurer.
• Provide financial info for funding bids and tenders.
• Track income and spending, and report to budget holders.
• Use accrual accounting and manage prepayments and accruals.
• Work with auditors on year-end accounts and submit them to regulators.
• Update reserves policy with liabilities and contingencies.
• Support the CEO with financial and tax queries.
• Manage payroll and pensions, working with payroll agents and HMRC.
  Ensure staff are enrolled in the pension scheme and comply with legalduties.
• Administer payroll extras like staff loans, salary sacrifice, and deductions.
• Submit Gift Aid claims to HMRC.
• Stay informed about changes in financial laws and regulations.

Admin & HR Tasks - working alongside others in the core team and with the CEO and senior managers to oversee:

• Work with the CEO and external HR advisors to set and follow HR policies and procedures.
• Add staff to the company benefits system.
• Arrange and maintain insurance cover for the organisation.
• Support recruitment, onboarding, and ensure fair hiring practices.
• Manage Access to Work grants.
• Collect and analyse data for the NHS census.
• Provide admin support to the CEO and Trustees, including meeting prepand minutes.
• Maintain an asset register and ensure staff have the tools they need.
• Keep GDPR-compliant staff records and train staff on using these systems.
• Oversee DBS checks for staff, trustees, and volunteers.
• Track staff training and arrange refreshers in key areas like safeguarding and first aid.
• Support the organisation to ensure compliance with Health and Safetyrequirements, legislation and good practice.

Essential criteria

Specialist Knowledge and qualifications

• Knowledge of Charity and Company accounting regulations . Working knowledge of accountancy, MIS and HR systems, and the GDPR requirements of these.
• Knowledge of HR legislation and requirements, policies and procedures, systems and processes including online platforms .
• Accounting Degree level or equivalent. Welcome those with or working towards professional qualification.
• Knowledge of Health and Safety at Work legislation, policies and procedures

Experience

• Minimum of two years' experience of financial accounting and controls running financial systems.
• Experience of monitoring grant/contract funding and completing returns.
• Managing complex multi funded projects and accounts, with differing time scales and monitoring requirements.
• Experience of preparing budgets, management accounts, financial reports and yearend accounts for auditors.
• Experience of managing HR policies, systems and processes, and keeping abreast of legislation.
• Experience of working with a management committee, in particular a treasurer of a voluntary/community organisation.

Skills and Abilities

• Proficient with QuickBooks online accounting software (Applicants proficient in other accountancy packages e.g., Sage, may have transferable skills).
• IT literate, fully proficient with Microsoft Word, Excel, etc.
• Effective verbal and written communication skills.
• Ability to work under own initiative, able to manage own workload and capable of working within tight deadlines.

Attributes

• A commitment to Equality, Diversity and Inclusion.
• Ability to work flexibly as part of a team and take initiative where appropriate.
• Able to manage a busy and varied workload, with ability to self care and manage wellbeing.
• An understanding of the voluntary and community sector.

Our offer to you

• 38 days of Annual Leave, including bank holidays (pro rata)
• 8% employer pension contribution
• Cycle-to-Work Scheme
• Beyond savings card and discounts
• Flexibility to take Bank Holiday days when it suits you
• Special leave for bereavement, study, and personal circumstances
• Access to clinical supervision and counselling support
• Access to Work support
• Regular team social events
• An inclusive, friendly, and supportive work environment
• A highly experienced team
• Learning and development opportunities

This role is subject to a satisfactory DBS check and references.

How to apply

Applications to be submitted via our website where you can find the full application pack.

Closing Date: Monday 25th August 2025 at 5pm

Interviews to be held on 2 September at 11 Southey Hill, Sheffield S5 8BB

All candidates must have existing permission to work in the UK.

Chilypep are an equal opportunity employer. Our mission is to welcome everyone and create inclusive teams. We celebrate differences and encourage everyone to join us and be themselves at work. Our policy is to recruit a diverse workforce and follow the guidelines of the Equality Act. We are an employer that values lived experience at all levels of our organisation.

Our priority is to safeguard and protect the Children and Young People we work with, and we operate within strict Safe Recruitment Practices, including a DBS check, social media check, and 2 references covering a period on no less than 3 years for all staff and volunteers.