Finance & Administration Manager - Full-time - Valencia (Spain)

Are you passionate about numbers, well-built spreadsheets, and optimizing profitability down to the last euro?

At FIREFIGHTGROUP, we're hiring a Finance & Administration Manager to oversee, analyze, and improve our financial operations. This role is critical: you'll be responsible for ensuring the company's financial health, anticipating cash flows, and driving strategic decisions based on real-time data.

️ Our mission: To help, equip, support and unite firefighters worldwide.

1️ What We Offer :

• A strategic, high-impact role, working closely with the founder.
• A chance to structure and optimize the financial operations of a 100% e-commerce business.
• A part-time position with the potential to grow into full-time as the company scales.
• A small, focused, mission-driven team operating with precision and transparency.
• Hybrid setup: at least two half-days per week on-site at our office in the Tech Park of Paterna (Valencia, Spain). Full days are not required. Remote work is possible outside of these sessions.

2️ Your Mission :

You will manage the company's financial, administrative, and pre-accounting operations. More than just keeping track, your role will be to understand, challenge, and improve our results through clear analysis and recommendations.

1. Accounting & financial indicators

• Oversee general bookkeeping (in collaboration with our external accounting firm).
• Conduct bank reconciliations.
• Monitor treasury, margins, and profitability.
• Prepare financial statements and monthly reports.
• Track and update key performance indicators (costs, cash flow, margins).
• Develop monthly and yearly financial forecasts.

2. Billing & payments

• Manage invoicing for clients and suppliers.
• Execute payments for suppliers, freelancers, and employees.
• Monitor due dates, recurring expenses, and handle reminders.
• Control every cost line by line.

3. Administrative & HR tasks

• Manage contracts (employees, freelancers, suppliers).
• Serve as point of contact with legal, fiscal, and administrative bodies.
• Support HR management: payroll, leaves, compliance documents.
• Digitize and archive legal and financial documents.

3️ What We're Looking For :

Skills & experience

• Proven experience in pre-accounting, finance, or administrative roles in a startup or SME.
• Comfortable with e-commerce logic: B2C flows, logistics costs, payment cycles, net margin tracking.
• Familiar with accounting software (Holded is a plus).
• Strong command of Excel / Google Sheets: pivot tables, formulas, clean dashboards.
• Able to build concise, actionable financial reports from raw data.

Example mission: Create a logistics cost dashboard by country, monitor net margins per product monthly, and propose pricing or supplier changes accordingly.

Ideal profile

• Extremely organized, reliable, and detail-oriented.
• Strong capacity to anticipate, analyze, and prioritize.
• Proactive, discreet, and solutions-driven.
• Works autonomously and turns numbers into decisions.
• Obsessed with profitability and financial efficiency.
• Comfortable in a small team and fast-moving environment.

Languages

• Fluent French and English (written and spoken) required.
• Spanish or/and German is a plus for administrative tasks.

ℹ️ About FIREFIGHTGROUP

• FIREFIGHTGROUP is a multi-activity company entirely dedicated to the firefighting world. Our branches include:
• Firefightbox - subscription box (B2C)
• Firefightshop - online store
• Firefightproduct - B2B gear & tools
• Firefightreports - media platform
• Firefightclub - firefighter network
• Firefighttraining - training hub (coming soon)
• Our mission is to help, equip, support, and unite firefighters around the globe.

ℹ️ Practical Info :

• Location : Tech Park of Paterna (Valencia, Spain) - Full time (remote optional, not mandatory)
• Remote: Possible - with a minimum of 2 days/week on-site
• Start date : As soon as possible
• Contract : Full time - Fixed-term > Permanent (Contrato temporal > Contrato indefinido)
• Salary : Based on experience

To Apply :

• Send your CV to :
• Subject line : COMPTA + the name of our subscription box website
• Please include 3-4 lines on why you are the right person for this role.

️ Applications that do not follow these instructions will be filtered automatically ️

If you love when numbers drive decisions, and your spreadsheets help grow a mission-driven company - we'd love to meet you.