Facilities Coordinator

Facilities Administrator

Hours: Monday to Friday, 37 hours per week

Salary: £16 to £16.50 per hour

Duration: Temporary role to start ASAP for 3 months

Location:

Dynamite Recruitment is partnering with a well-established UK-based organization. Due to a busy period, our client is looking to recruit a Facilities Administrator / Helpdesk to start immediately.

Role Responsibilities

1. Support with building inspections (weekly and monthly), ensuring a safe and compliant workplace, including building fabric and equipment, and proactively monitoring workplace conditions.
2. Maintain stock levels of workplace solutions.
3. Manage actions from building inspections or service requests, creating action plans for resolution or escalation.
4. Ensure safety and wellbeing of staff, collaborating with central services colleagues.
5. Facilitate annual audits (e.g., Fire Risk Assessments, H&S audits) by providing site access and documentation.
6. Implement recommendations, oversee necessary works, and report on progress.
7. Troubleshoot and resolve calls, queries, and requests via the Workplace Solutions Helpdesk, adhering to SLAs; escalate as needed.
8. Support incident response and business continuity activities to minimize impact on customers.
9. Oversee building security, including opening and closing procedures.
10. Assist with procurement processes, including preparing specifications and tender documents.
11. Manage specific facilities services contracts, acting as the primary contact, holding review meetings, and escalating issues.
12. Manage day-to-day contractor activities onsite, ensuring H&S and procurement compliance.
13. Handle purchasing and invoicing accurately and timely, complying with financial regulations.

Candidate Requirements

1. Good coordination and administration experience.
2. Strong communication skills.
3. Self-motivated, enthusiastic, and solution-oriented attitude.
4. Proactive, able to prioritize and work under pressure.
5. Attention to detail.
6. Interpersonal skills, flexibility, ownership, and team support.
7. Proficiency in Microsoft Office (Outlook, Word, Excel).
8. Full driving license and ability to travel to sites and meetings.
9. IOSH certification is desirable but not essential.
10. Must be able to drive.