Business Management & Study Leave Administrator

Business Management Administrator

£12.75 per hour

Belfast BT8

Job Summary

The post holder will support the Business Management Officers in the management and co-ordination of the Business Management systems and processes within NIMDTA. They will form part of the team providing a wide range of administrative functions, liaising with both NIMDTA staff internal and individuals external to the organisation; the role will also include reception cover. The post holder will be part of the Business Management Team which is responsible for providing and overseeing a range of business services to support the delivery of postgraduate medical and dental education training by NIMDTA. Key functions of the team include resource management, contracts, procurement, study leave and single lead employer travel claims.

Key Duties / Responsibilities Business Management

• To assist with the administration, processing and reporting of medical and dental trainee study leave and travel expenses claim.
• Liaising with trainees, educational supervisors and NIMDTA training staff.
• Support staff to ensure efficient processing of study leave applications and expense claims.
• Management of the shared business management inboxes, responding to email enquiries.
• Ensuring claims are processed in line with NIMDTA guidelines and policies.
• Checking accuracy of application and travel information.
• Updating and ensuring the accuracy of the study leave database.
• Monitoring study leave expenditure and preparation of study leave reports.
• Maintenance of study leave course register.

Essential Criteria Experience / Qualifications

1. Five GCSEs (including GCSE English Language and GCSE Maths (Grades A - C) or equivalent qualification to demonstrate literacy and numeracy or a higher qualification).
2. 18 months relevant experience carrying out administrative duties such as filing and word processing.
3. One year experience working with Microsoft Office (e.g., MS Word, MS Excel, MS Outlook) or similar.