Band 3 - Gynaecology Admissions Admin Assistant, Admissions

Band 3 - Gynaecology Admissions Admin Assistant, Admissions

The closing date is 06 May 2026

This role primarily supports the Gynaecology Admissions Waiting List Coordinators by coordinating booking of pre-assessment appointments, managing cancellations and re-books, adding waiting list information to the electronic patient system, and managing the Gynaecology Admissions Email Inbox.

We are looking for a highly motivated and enthusiastic administrator to join our friendly team within the Surgical Division. Candidate will work full time 37.5 hours, with flexible working days.

Main duties of the job

• Adding patients to the waiting list in Cerner and providing breach date information to the WLC team.
• Add external referrals to the system, update departmental spreadsheet, and book POAs accordingly.
• Manage the Gynaecology Admissions Inbox and action emails.

Job responsibilities

The post holder will add patients to the waiting list and transpose waiting list card information; add external referrals to the system and departmental spreadsheet; book POAs; and manage the Gynaecology Admissions Inbox and related emails.

Person Specification Education and qualifications

• Good level of education (GCSE or equivalent).
• Previous NHS experience, understanding of 18 week targets and booking of theatre lists.

Knowledge

• Knowledge of NHS guidelines and systems, basic understanding of Cerner (PAS).
• Experience with NHS 18 week target and booking theatre lists.

Experience

• Experience working in an office environment.
• Basic computer competence with Outlook, Excel, and MS Word.
• Ability to scan documents using IT equipment.
• Previous clerical NHS experience.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires submission for Disclosure to the Disclosure and Barring Service.

• West Hertfordshire Teaching Hospitals NHS Trust