Administrator

Administrative Officer (Placements)
An exciting opportunity has arisen for an Administrative Officer, to join a leading organisation based in Belfast.

This is a Full-Time, Temporary Position.

Working hours: 3 days per week (shift pattern Monday to Thursday: 8.50am - 5pm and Fridays: 8.50am - 4.25pm)

With an hourly rate of £15.12 per hour.

A Basic Enhanced Check will be required.

Job Role:
You will be responsible for providing high-quality administrative support for placements. This will include supporting effective placement allocation, strong external relationships, accurate data management, and the efficient administration of activity, ensuring compliance.

Essential Criteria:
Minimum of 3 years' recent (within the last 6 years) administration experience gained in a complex working environment.
IT proficient with the use of IT packages, to include Microsoft Word, Outlook and advanced Excel.
Experience of working with Information Management Systems.
Experience and proficiency of minute taking
Excellent communication skills both written and verbal - with the ability to communicate with stakeholders at all levels.
Ability to manage and prioritise a busy workload while adhering to deadlines.
Ability to work on your own initiative as well as part of a team.
Strong attention to detail ensuring high levels of accuracy.
Ability to maintain confidentiality at all times.

Main Duties and Responsibilities:
Provide comprehensive administrative support for the allocation and management of placements.
Liaise with external placement providers to secure placements and resolve issues within required timescales.
Plan and schedule annual and future placement activity.
Maintain accurate placement, assessor, and visit records using management information systems.
Offering support in providing guidance on placement processes and requirements.
Monitor placement quality assurance, ensuring reports and marks are received, recorded, and submitted to Boards of Examiners.
Maintain placement-related web and intranet content and manage communications, surveys, and data.
Produce routine placement data and management reports.
Work closely with staff, teams, and software providers to support placement delivery and system improvements.
Maintain accurate records and support audits, reviews, and inspections.
Manage workload effectively, prioritising competing demands and using initiative.
Contribute positively to team working, meetings, and continuous improvement of processes.
Undertake other duties appropriate to the grade and role as assigned by line managers.