Administrator / Receptionist, County Kildare

Leinster Appointments is currently recruiting for a permanent, full time Receptionist / Administrator role in Naas, Co. Kildare

Permanent full time role

Fully office based

9am - 5pm , 4pm Friday finish

Main responsibilities

• Deliver comprehensive front of house reception services, acting as the first point of contact for guests and clients.
• Handle incoming calls efficiently, including screening, forwarding, and announcing calls in a professional manner.
• Welcome visitors at reception by greeting, directing, and notifying relevant personnel, ensuring a positive and professional impression.
• Coordinate meeting room bookings and manage all related requirements.
• Oversee the Access Control System.
• Arrange post, courier services, taxis, and other logistical needs.
• Support the coordination and delivery of events, programmes, and meetings.
• Maintain a clean, organised, and professional reception area at all times.
• Create purchase orders as per site requirements & send to suppliers.
• Request delivery dockets from site and match to purchase orders.
• Manage stationery orders and printer stock to support office needs.

Fleet management

• Booking services / DOE
• Liaison with insurance company re insurance claims
• Book accommodation / travel for employees working away from base
• Participate in internal ISO meetings
• Assist with training compliance
• Book training courses for employees
• Carry out additional administrative duties as assigned.

The Person Main requirements

• Proven experience in a front of house or reception role.
• Strong interpersonal and communication skills.
• Proficient in MS Office and general IT systems.
• High attention to detail.
• Highly organised with the ability to multitask effectively.