Administration Apprentice

Administration Apprentice An exciting opportunity has arisen for an Administration Apprentice to join Independent Cleaning Services!

As an Administration Apprentice, you'll play an important role in supporting the day-to-day running of the business, working across a variety of departments including HR, Operations, Finance, Compliance, and Customer Service. You'll also receive hands-on training using industry-leading management systems such as Timegate and Cleanlink, giving you practical skills that are highly valued across the industry.

Key Responsibilities

• Assisting with the onboarding of new employees, including checking and verifying right-to-work and identification documents.
• Ensuring employee compliance records are completed, filed, and maintained, including induction records, health questionnaires, and employment documentation.
• Supporting DBS applications and maintaining safeguarding records for employees working in schools and other regulated environments.
• Recording and filing client service reviews, audits, and quality assurance documentation.
• Maintaining accurate electronic filing systems and updating company databases.
• Using company systems, including Cleanlink and Timegate, to support daily administrative and operational tasks.
• Processing purchase and sales invoices before forwarding documentation to the Accounts Department.
• Monitoring stock levels and assisting with ordering cleaning products, uniforms, consumables, and office supplies.
• Assisting with updates to the company website and social media platforms, including recruitment advertising.
• Maintaining annual leave records and holiday information.
• Issuing and recording staff uniforms while maintaining accurate stock control.
• Answering telephone calls, responding to emails, and providing general administrative support.
• Carrying out other reasonable administrative duties to support the wider business.

Skills & Knowledge

• A good communicator with strong written and verbal skills.
• Well organised with excellent attention to detail.
• Confident using Microsoft Office applications, or willing to learn.
• Able to prioritise tasks and work effectively as part of a team.
• Positive, enthusiastic, and keen to learn new skills.
• Professional, reliable, and trustworthy when handling confidential information.

Key Info

Employer: ICS - Independent Cleaning Services Ltd

Location: Hull, HU3

Wage: £8.00 per hour

Job Type: Apprenticeship

Job Category: Business Administrator

About the Employer

At ICS - Independent Cleaning Services, they believe in investing in people. As an apprentice, you'll be supported every step of the way while developing the skills, knowledge, and confidence to build a successful career in business administration.

• You will gain:
• A recognised Business Administration Apprenticeship qualification.
• Full training and ongoing support from an experienced and friendly team.
• Hands-on experience across HR, Operations, Finance, Compliance, and Customer Service.
• Practical experience using industry software including Timegate and Cleanlink.
• A varied role where no two days are the same.
• Excellent opportunities for future career progression.

If you're ready to learn, grow, and become part of a supportive team, we'd love to hear from you.