Workplace Specialist - London

Overview

Please note: This position requires 4-5 days in the office (Monday-Thursday) and work from home on Fridays.

We're looking for a highly organized and proactive Workplace Coordinator to help manage and elevate the day-to-day experience of our London office. This role is critical to ensuring our workspace runs efficiently, feels welcoming, and supports employee productivity and wellbeing. You'll be the go-to person for office operations-from managing vendors and supplies to supporting events and maintaining a high-functioning, safe environment.

Your Experience & Skills

• Facility Operations: Oversee daily office operations, ensuring safety, functionality, and aesthetics.
• Space Management: Optimize space planning and office layout to meet evolving needs.
• Vendor Management: Manage vendor relationships for cleaning, maintenance, security, and services.
• Workplace Support: Act as the main point of contact for workplace-related issues, from space requests and support or maintenance needs, fostering a positive work environment by ensuring employees have the tools, services, and support needed to work effectively.
• Health & Safety Compliance: Ensure adherence to health, safety, and environmental regulations through audits and improvements.
• Sustainability Initiatives: Drive efforts to reduce energy use, waste, and promote sustainable practices.
• Budget Management: Track and manage budgets for office resources and services.
• Workplace Support: Address workplace requests promptly and in line with SLAs.

Qualifications & Experience

• Proven experience in a head office environment, ideally within the tech industry, supporting 300+ employees
• 2-3 years of experience
• Up-to-date knowledge of health and safety regulations, with confidence in applying them in a corporate setting
• Experience managing on-site vendors (e.g. catering, cleaning, or maintenance), ensuring service quality and compliance
• Strong operational mindset with a focus on efficiency, safety, and service excellence
• Comfortable working cross-functionally and supporting a wide range of workplace needs
• Passionate about creating engaging, functional, and people-first work environments that reflect company culture

We believe in equal opportunity. is an equal opportunity employer and bans discrimination and harassment of any kind. All qualified applicants will be considered for employment regardless of personal characteristics. We encourage candidates from all backgrounds to apply, regardless of race, religion, national origin, ethnicity, sexual orientation, gender identity, age, marital status, family or parental status, disability or any other status protected by law. We are committed to providing access and reasonable accommodation to applicants with disabilities. If you think you may require accommodation for any part of the recruitment process, please send a request to . All requests for accommodation are treated confidentially, as practical and permitted by law.

The Operations Team collaborates with the entire company globally and provides advice and guidance to enable and empower all teams in IT, facilities, event management, social impact, our makers and more. We take a creative approach to scale and optimize internal processes. We are a crew of energetic and caring individuals who love teamwork to solve complex problems in a fast-paced environment.