Workplace Occupancy Planner

Workplace Occupancy Planner

Support GRE Leads and Business stakeholders to provide tactical workplace solutions. Own day to day occupancy/vacancy management, intake and coordination of real estate requests, and delivery tracking across internal partners to meet business needs, enable the future of work, return to office and portfolio optimization initiatives. This is a 6 month temporary assignment.

Key Responsibilities

1. Business request intake & solution coordination
   • Own the intake, triage, routing, and tracking of business real estate requests to the right fulfillment teams.
   • Scope requirements with business and internal GRE teams; coordinate necessary governance and approvals.
   • Consolidate occupational space requirements and partner with space planning / fit out teams to deliver approved solutions.
   • Coordinate with partnering teams (e.g., Security, Technology, Events) to ensure integrated, end to end proposals.
2. Project reporting & controls
   • Drive execution discipline: run coordination calls, document minutes/actions, maintain RAID (risks/issues/dependencies), and keep systems updated so delivery stays on track.
   • Maintain project records and ensure procedural compliance and governance.
   • Track approved project budgets and update required systems.
3. Occupancy, vacancy & demand planning
   • Monitor and actively manage occupancy and vacancy levels; ensure clear reporting and stakeholder visibility.
   • Access and analyze headcount and occupancy data to support workplace strategy and decision making.
   • Support developing occupancy scenarios and plans based on space supply/demand, constraints, and business requirements.
   • Perform portfolio analysis to identify options that meet business needs (e.g., re stack, backfill, consolidation, swing space).
4. Data quality & financial/chargeback alignment
   • Perform system updates to maintain data accuracy across occupancy, vacancy, and space records.
   • Ensure space chargebacks are accurate; investigate and resolve mismatches between occupancy records and chargeback outputs.
5. Moves & change support
   • Support Moves & Change programs, including coordination, readiness tracking, and stakeholder communications as needed.

Skills & Experience

• Core experience in workplace/space planning, occupancy & vacancy management, portfolio analytics, or corporate real estate operations.
• Demonstrated end to end coordination of small to medium workplace initiatives (intake approvals delivery closure).
• Strong analytical & systems capability: headcount/occupancy data analysis, scenario planning, and translating data into actionable recommendations.
• Working knowledge of workplace/space systems (e.g., space/occupancy databases, request or ticketing workflows) and strong data hygiene mindset.
• Project & stakeholder management: cross functional coordination in a matrixed environment; strong structured project reporting, clear status, risks, dependencies, milestones, and excellent follow through.
• Communication & execution: strong written and verbal communication; documented decisions, minutes, and action plans crisply; highly organized and detail oriented.
• Technical proficiency: Excel (analysis, pivots/lookups), PowerPoint, Word; Visio (or similar) for layouts/process mapping is a plus. Strong orientation to use AI and other tools.

Location

On site - London, GBR

Equal Opportunity Statement

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at .