Workplace Experience Coordinator

The role:

We are seeking a proactive and service-oriented Workplace Experience Coordinator to help deliver a professional, welcoming and well organised workplace environment. Working closely with People & Culture team and other teams across the business, the role helps support a positive workplace experience and the smooth day-to-day running of the office. This position plays an important role in ensuring a consistent and welcoming experience for employees and visitors alike.

Duties and responsibilities:

• Help create and maintain a professional, welcoming and well-organised workplace environment
• Serve as a key day-to-day point of coordination for workplace and office-related activities
• Welcome visitors and support a positive and professional front-of-house experience
• Coordinate onboarding logistics and workplace readiness for new joiners
• Support office operations including supplies, vendor coordination and general workplace organisation
• Assist with employee relocation and workplace orientation activities
• Support internal workplace communications and office updates
• Coordinate employee events, engagement activities and workplace initiatives
• Support meeting and training logistics including room setup, scheduling and materials preparation
• Maintain training participation records and related administrative tracking
• Coordinate Health & Safety administrative activities including meeting scheduling, agenda preparation, minutes, action tracking and workplace records management
• Support Health & Safety training coordination, certification tracking, drills, inspections and related workplace requirements
• Assist with the upkeep and organisation of shared workplace resources, materials and employee spaces
• Provide day-to-day administrative and coordination support across People & Culture and workplace activities as needed

Qualifications and experience:

• Minimum of 3 years' experience in workplace coordination, office administration or operational support roles
• Experience supporting employee experience or HR-related activities would be an asset
• Proficiency in Microsoft 365 including Teams, Word, Excel and SharePoint
• Strong organisational and coordination skills with attention to detail
• Ability to manage multiple priorities and adapt to changing business needs maintaining a consistent well-organised environment
• Strong interpersonal and communication skills with a positive and approachable style
• Experience coordinating meetings, training or workplace activities would be an asset
• Exposure to Bermuda Health & Safety administration, workplace coordination or compliance tracking activities would be advantageous
• Proactive, dependable and solutions-oriented approach to work
• Collaborative mindset with a strong service orientation
• Professional and discreet in handling sensitive information

Apply by 13 June 2026

Conduit Services Limited is an Equal Opportunity Employer. We offer an attractive and competitive compensation package. All applications are handled with strict confidentiality, and personal data is used in accordance with our Privacy notice which is available on our website.