Workforce & Training Administrator

Join Rhodes Wood Hospital as a Workforce & Training Administrator and play a key role in delivering efficient, confidential and compliant workforce and training administration.

Supporting managers and the Hospital Director, you will ensure accurate HR data, coordinate core people processes and provide clear workforce oversight, helping to maintain consistent and effective HR practices across the service.

In this busy and varied role, you will manage and maintain HR systems, employee records and recruitment trackers, ensuring all data is accurate, up to date and handled with the highest level of confidentiality. You will coordinate a range of HR processes including recruitment, onboarding, induction, probation, contractual changes, leavers and absence management, ensuring alignment with Elysium policies and standards.

You will also take ownership of training coordination and compliance, booking sessions, monitoring completion of mandatory training and supporting staff and managers with training requirements. A key part of the role involves maintaining statutory compliance, including Right to Work checks, DBS renewals, professional registration verifications (NMC, HCPC), and supporting the administration of Skilled Worker Visa processes.

Working closely with the wider team, you will prepare workforce reports to provide clear insights into recruitment activity, compliance status and workforce trends, supporting informed decision making. You will also support governance and HR processes by attending and minuting confidential meetings, ensuring all documentation is accurate and securely maintained.

Key Responsibilities

• Assurance of accurate workforce data - ensuring HR systems, records and compliance information remain complete, current and audit ready to support safe staffing and organisational governance.
• Delivery of consistent HR process outcomes - ensuring recruitment, onboarding, induction, probation, contractual changes and leaver processes are completed correctly, on time and in line with policy.
• Statutory and regulatory compliance assurance - ensuring Right to Work, DBS, professional registrations and sponsorship documentation meet legal requirements, with risks identified and escalated promptly.
• Training compliance oversight - ensuring mandatory training completion is monitored, recorded and reported to maintain a competent and compliant workforce.
• Provision of reliable HR administrative support - ensuring managers and the Hospital Director receive accurate documentation, trackers and governance support to enable consistent policy application.
• Workforce reporting for operational assurance - ensuring SMT and the Hospital Director have clear, timely and accurate workforce information to support planning and decision making.
• Governance and procedural integrity - ensuring formal HR processes are documented accurately, securely and in accordance with procedural requirements.
• Effective supervision of the HR/Training Assistant - ensuring administrative tasks are delivered to a high standard through clear direction, oversight and development.

What You'll Get

• Annual base salary of £30,000
• The equivalent of 33 days annual leave (including bank holidays) - plus your birthday off and the option to buy additional annual leave, in our annual selection window.
• Career development and training to help you achieve your professional goals
• Access to our Rewards & Benefits platform Ely-Vate; Your one stop destination for everyday savings, exclusive benefits, and wellbeing hub!
• Wellbeing support and activities to help you maintain a healthy work life balance
• Access to Blue Light Card, which provides a range of exclusive offers and discounts
• Life Assurance, for added peace of mind
• Stream - instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.
• 24/7 GP service and second medical opinion, to ensure you are the best you can be
• Enhanced Maternity Package, so you can truly enjoy this special time
• Pension contribution, to help secure your future
• Free meals and parking

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person's individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure.