Transport Administrator

TRANSPORT ADMIN/CLERK

Location: Coventry, CV2 area.
Employment Type: Full-time / on-going agency work with a potential to go perm.

Our International Retail logistics and supply chain client is looking for one experience hard working transport admin clerk to join their busy transport office.

Shift Details:

• Tuesday-Saturday
• 09:00am-17:00pm/12:00pm-20:00pm (Rotating AM&PM shifts).
• £13.21ph (OT paid at x1.5 after 40 hours).

About The Role:
The Transport Administration Clerk is responsible for providing administrative support to the transport and logistics department. The role involves ensuring accurate record keeping, coordinating transport documentation, monitoring vehicle schedules, and supporting drivers and management to ensure the efficient operation of transport activities.

• Maintain and update transport records, schedules, and databases.
• Process and file delivery notes, transport manifests, and proof of delivery (POD) documentation.
• Monitor vehicle and driver schedules and liaise with drivers regarding daily transport activities.
• Prepare transport reports and performance data as required.
• Ensure all transport documentation complies with company policies and legal requirements.
• Record and monitor vehicle maintenance schedules, MOTs, servicing, and inspections.
• Handle customer and supplier enquiries relating to deliveries and collections.
• Support the transport team in resolving delivery issues and service disruptions.
• Accurately enter transport and logistics data into company systems.
• Assist with payroll information for drivers, including time-sheets and attendance records where required.
• Maintain filing systems and ensure documentation is readily accessible for audits and compliance checks.
• Provide general administrative support to the transport management team.
• Working closely with the transport manager and warehouse manager to help the operation run smoothly.

Essential Skills and Qualifications:

• Previous experience in Transport administration role.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to work under pressure and manage multiple priorities.
• Competent data entry and record-keeping skills.
• Knowledge of transport management systems (TMS) is desirable.
• Live Local to CV2 or have own vehicle.

Desirable Personal Attributes

• Reliable and dependable.
• Proactive and solution-focused.
• Strong team player.
• Professional and customer-focused approach.
• Ability to maintain confidentiality and handle sensitive information.

Benefits:

• Free on-site secure parking.
• State of the art modern warehouse.
• Subsidised canteen.
• Career development.
• regular overtime opportunities.
• 33 days annual leave (subject to accrual).

How To Apply:
If you meet all of the above requirements and you are interested in applying for the role of transport administrator, please click the "Apply Now" button and submit your up-to-date CV.

Rapier Employment has been established in the UK for over 30 years, specialising in supplying temporary and permanent workers into the Commercial, Production and Logistics sector.

As an equal opportunity's employer, we pride ourselves on treating all employees fairly.