Theatre Equipment Officer

Theatre Equipment Officer

The closing date is 03 June 2026

Working in collaboration with the Theatre clinical leads and Materials Management Services, the post holder will oversee the efficient and timely coordination of Theatre stock and equipment.

This post will play a key role in ensuring the timely ordering of the right goods at the right price, which are then delivered to the right place at the right time. This will be achieved by working together with customers and service users to understand their equipment needs, and by working with the wider buying team to standardise and rationalise products and ensure that best value for money products are purchased.

This role will require close partnership working with the Clinical Leads for both nursing and anaesthesia across the WCH and CIC sites, helping to address stock shortfalls, Orthopaedic loan kit requirements and all other equipment clashes that are identified.

Main duties of the job

• Coordinate the ordering, receipt, tracking, and return of surgical loan kits and specialist equipment in line with theatre schedules
• Work closely with theatre teams, clinical staff, and schedulers to ensure all required equipment is available for operating lists
• Liaise with suppliers to arrange timely delivery, resolve discrepancies, and manage returns, credits, and equipment availability
• Monitor and track the movement and location of equipment, maintaining accurate and up-to-date records
• Identify and resolve equipment shortages or conflicts, escalating issues that may impact theatre activity or patient care
• Support stock control processes including ordering, replenishment, stock rotation, and audits
• Assist Procurement and Materials Management teams in sourcing cost effective equipment and standardising products

Qualifications

• Educated to GCSE English/Maths or equivalent level or relevant experience
• ECDL or relevant experience
• CIPS level 2

Knowledge & Experience

• Manual handling / warehouse experience
• Office administration customer service skills or experience of dealing with customers, the public and suppliers
• Experience of working within a Stock Control, Purchase, supply/logistics environment
• Experience of purchase order/stock control systems
• Knowledge of NCIC departments and experience of working in a multidisciplinary team

Skills and Aptitudes

• Clear and accurate written and verbal communication at all levels of the organisation
• Willingness to adapt to the changing needs of the service
• Moving and handling skills
• Ability to use initiative and escape any issues for advice where necessary
• Knowledge of stock control and stock management systems and procedures
• Experience of working in NHS or other public sector
• Ability to deal with conflict and awkward customers

Other requirements

• The post holder should be adaptable, conscientious and have a professional but amiable and tactful disposition
• Friendly / Positive / Confident attitude
• Physically fit
• Ability and work at any Trust site
• Ability to work between sites and beyond
• Ability to travel independently
• Ability to work flexibly
• Equality and Diversity - act in ways that support equality and value diversity (Level 1)

Benefits

• 27 day holiday scheme rising to 33 after 10 years
• NHS discounts
• Salary sacrifice schemes including lease cars and Cycle to Work
• Vivup is a free, confidential counselling and information service to assist with personal or work related problems
• Subject to eligibility

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. The cost of the DBS must be met by the successful candidate(s) through salary deduction.

EEO Statement

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Application limits

Valid applications will be evaluated until 03 June 2026. The post may close earlier if sufficient responses are received.