Teams Administrator

We are seeking an experienced Administrator to join a busy and dynamic team supporting operations, events, finance, and HR administration functions.

IMPORTANT: Oracle R12 experience is an essential requirement for this role. Applicants who do not have proven experience using Oracle R12 will not be considered and should not apply.

Key Responsibilities

• Act as the first point of contact for general enquiries, providing accurate information and guidance in line with organisational policies and procedures.
• Manage administrative arrangements for meetings, training sessions, and events, including room bookings, catering, travel, and accommodation.
• Use Oracle R12 Financials for purchasing and/or accounts payable activities.
• Assist with the preparation of permits and maintenance of associated records.
• Maintain staff contact information, mailing lists, and telephone directories.
• Coordinate the ordering of mobile phones and equipment for new and existing staff.
• Maintain staff training records and provide information required for compliance and reporting purposes.
• Support customer service initiatives and assist with the collection and collation of data for accreditation and quality standards.
• Organise meetings, prepare meeting rooms, arrange catering, and take minutes or action notes where required.
• Receive, distribute, and manage incoming and outgoing post and deliveries.
• Provide general administrative support to management as required.
• Liaise with colleagues to coordinate workloads and priorities across the team.

HR Administration Support

• Assist with recruitment administration and employee onboarding/leaver processes.
• Respond to general personnel-related enquiries.
• Arrange the renewal of staff identification cards and maintain associated records.
• Operate staff, visitor, and contractor access card systems.

Events Administration

• Manage a busy events inbox, responding promptly to enquiries and escalating complex matters where appropriate.
• Maintain event calendars and booking systems, ensuring all information is accurate and up to date.
• Assist with the collection and verification of event documentation, including risk assessments, insurance certificates, and other compliance paperwork.

Applicants must demonstrate:

• Experience using Oracle R12 Financials for purchasing, accounts payable, or related finance administration activities.
• Strong administrative experience within a busy office environment.
• Proficiency in Microsoft Outlook, Word, Excel, and other standard office applications.

Application Guidance

Please note: Oracle R12 experience is a non-negotiable requirement for this position. Candidates who do not have direct Oracle R12 experience will not be shortlisted and need not apply.