Team Secretary

Location: Hybrid with base in Sidcup or Kingston upon Thames

Salary: £26,868 per annumHours: 39 hours per week (Monday-Thursday, 9am-5:30pm; Friday, 9am-5pm)

At Avenues, and our subsidiary Autism Hampshire, we support autistic people, those with learning disabilities and complex needs to live full, meaningful lives.

We're more than just a workplace - we're a community where people smile, laugh, grow, and achieve great things together. We're proud of the support we provide and the difference we make every day.

We're currently looking for a Team Secretary to join our London subsidiary administration team. This is an exciting full-time opportunity based at either our Head Office in Sidcup or our Kingston upon Thames service and office. There will be occasional travel to our St Albans (Forest Lane) and Kingston (Coombe Oak) services, particularly during the first few months - mileage expenses will be reimbursed.

As Team Secretary, you'll play a vital role in providing high-quality administrative and secretarial support to our Senior Operations Managers, Service Managers, Personal Assistant, and Regional Director. You'll be key in helping our teams stay organised, efficient, and connected.

Key Responsibilities:

• Provide full diary, meeting, and activity management support for Senior Operations Managers and their teams.
• Prepare, collate, and distribute a range of documents - including easy-read versions.
• Maintain internal databases and produce reports as required.
• Liaise effectively with internal departments and external partners on relevant projects.
• Take and distribute minutes for meetings.
• Support reception duties when needed.
• Undertake any other administrative tasks as required.

Please refer to the attached role profile for full details.

We're looking for someone who is proactive, organised, and passionate about delivering excellent administrative support.

You'll bring:

• Proven experience in secretarial or office administration roles.
• Experience with minuting meetings is highly desirable.
• Good working knowledge of IT systems, databases, and Microsoft Office.
• Strong communication skills and the ability to build relationships at all levels.
• Excellent attention to detail and the ability to manage your own workload effectively.
• A commitment to confidentiality and professional integrity.
• A full driving licence and access to your own car for travel purposes.
• Experience in copy and/or audio typing is highly desirable.

At Avenues, our values guide everything we do:

• Respect - We treat others as we would wish to be treated ourselves.
• Excellence - We never settle for "okay"; we strive to achieve more.
• Integrity - We do the right thing, even when it takes more time or effort.
• Pride - We're proud of the work we do and the difference it makes.

• High-quality training and ongoing professional development
• Paid enhanced DBS check
• Mileage expenses reimbursed
• Flexible working options
• Shopping discounts via Blue Light Card and The Benefits website
• Paid annual leave (pro rata)
• Contributory pension scheme with life assurance
• Free, confidential 24/7 access to a wellbeing portal, counselling, and support
• "Recommend a Friend" scheme

From your very first conversation with our recruitment team, to your induction and throughout your career, we'll be there to support you every step of the way.

We actively encourage our central services colleagues to visit our services, meet the people we support, and understand the impact of their work firsthand.

At Avenues, our values aren't just words - they're the foundation of how we work, ensuring that the people we support remain at the heart of every decision we make.

We'd love to meet you!

Apply today to find out more about this exciting opportunity and the difference you can make at Avenues.

As part of our commitment to the Disability Confident Scheme, candidates who declare a disability and meet the essential criteria for the role will be given the opportunity to demonstrate their abilities at interview stage.

Please note: Interviews may be arranged on an ad-hoc basis, and the role may close early once a successful candidate has been appointed or if the role has a lot of interest.