Team Administrator (Part-Time)

Are you looking for a role where every day brings new challenges and the opportunity to change the lives of people in Sussex? Now is the perfect time to be part of our evolving Haywards Heath Central and Villages PCN Community Team.

This is more that just a job - it's a chance to be part of a service aiming to support patients in their own home, rather than being admitted to a hospital.

The administrator role is an essential role, ensuring the resources are available for the clinicians to carry out their role, and supporting with administrative tasks.

Please note that this Band 3 role is part time, 22.5 hours per week.

Please also note: Due to recent changes in UK immigration and visa rules, this role is unlikely to be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.

Main duties of the job

• To support the team in the day-to-day running, tasks include ordering PPE and consumables, recording data regarding the caseload and answering the phone.
• Word processing of reports and letters, including amending and tidying documents prepared by others, drafting routine correspondence for approval by the team members and taking formal minutes of meetings as required, using software packages as appropriate, e.g. Word, Excel and PowerPoint.
• Maintain and update IT and Maintenance databases with any Team issues.
• Keeping office systems up-to-date (e.g. bring forward), devising and maintaining efficient filing, clerical and office systems, and providing general support within the team.
• Helping with meetings organised within the Team and writing up the notes. Attend MDT meetings as Admin support.
• Receive and sort internal and external mail and deal with each appropriately.

About us

We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.

Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.

Our values

Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence guide everything we do.

We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.

Person Specification Qualifications

• General standard of education to GSCE level or equivalent

Experience

• Recent secretarial or administrative experience
• Experience of data inputting, databases, spreadsheets
• Experience of working in a health or social care setting
• Experience of ordering supplies and maintaining stock

Skills

• Able to use time effectively and prioritise work through good organisational skills
• Able to use IT systems and keyboard skills including accurate data recording skills
• Able to use recognised IT packages e.g. Microsoft Office including Excel
• Able to communicate effectively with customers, carers and health and care specialist services and colleagues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£25,760 to £27,476 a year per annum pro rata