Team Administrator

Team Administrator

The closing date is 09 April 2026

Are you an excellent communicator with a passion for healthcare? We seek an enthusiastic Administrator to be part of our Neighbourhood Mental Health team in Redditch.

This role is 30 hours a week. Processes are in place to support flexible working requests.

In this important role you'll use your knowledge, experience & expertise to provide essential support to our hard working Clinical Team as well as the other members of the vital administration team.

You will be a strong communicator supporting a wide range of people including patients & healthcare professionals. You will be responsive & adapt to the needs of the service, and be sure that your hard work will make a difference to our patients & service users every day.

Why apply?

Comprehensive induction and local orientation plus a wide range of opportunities for you to develop your skills and experience with support from the wider team.

Please note the Trust is unable to provide sponsorship to work for this role, to apply you must have current right to work in the UK status. If you are employed on an acceptable time limited visa, there is no guarantee of sponsorship at point of expiry.

Main duties of the job

A typical day as an Administrator may involve:

• Maintaining patient records effectively and accurately.
• Minute professional meetings and other team meetings as needed.
• General office duties such as typing, scanning, photocopying, printing.
• Scheduling appointments/meetings.
• Handling queries over the phone and face to face from staff, patients, and external.
• Looking after a shared email inbox.
• Assisting the team with various administrative tasks.

About us

At Herefordshire and Worcestershire Health and Care NHS Trust, we are working together to deliver outstanding care. We run community hospitals and community health services across Worcestershire and provide mental health and learning disability services across both Herefordshire and Worcestershire.

Our people (all 4500+ of them) provide services for people of all ages, experiencing both physical and/or mental health conditions from over 100 sites.

We will support you to thrive; offer flexible working options for a great work life balance, help you fulfil your ambitions, and empower you to make positive changes within your team or service. We value diversity and encourage applications from people of all backgrounds, cultures, and ethnicities.

What we offer

• 27 days leave plus bank holidays, increasing up to 33 days with long service.
• Generous NHS pension and enhanced pay when you work unsocial hours.
• Flexible and agile working opportunities.
• Great maternity, paternity, and adoption support.
• Wide range of supportive staff networks.
• Health and wellbeing opportunities.

If you would like to know more, please visit our website.

We encourage you to read the attached applicant guidance notes.

Sharing your data - As a data controller we may sometimes need to process your data to pursue our legitimate business interests, for example to request a survey from you (optional), to support the Trust's understanding of where you gained interest in working for the Trust.

Job responsibilities & Person specification

The job description and person specification gives you all the information you need about this role.

Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.

Qualifications

• Educated to vocational level 3 in Business Administration or Educated to vocational level 2 with NHS administrative experience and will be expected to undertake the relevant level 3 qualification on appointment to post.
• Must provide original certificates to verify qualifications at point of offer.

Skills and Abilities

• Ability to challenge poor behaviour and be a positive role model.
• Manage own workload and work independently as well as part of a team.
• Positive attitude with the ability to act on feedback positively.
• Ability to praise and be supportive to others.
• Ability to communicate effectively in English in both written and verbal formats.
• Numeracy.
• Advanced keyboard skills - touch typing.
• Confident telephone manner.
• Accuracy and attention to detail.
• Good organisational skills.
• Able to demonstrate the ability to use initiative effectively.
• Minute taking skills.

Knowledge

• Knowledge of a range of Administrative/Secretarial procedures.
• Detailed knowledge of Microsoft packages.Understanding of the Data Protection Act and NHS Code of Confidentiality.

Additional Criteria

• Willingness to commit to continuing professional development.
• Display a professional manner at all times as a representative of the Trust.
• Tact and discretion for dealing with confidential information.
• Ability to meet any travel requirements of the role.
• Understand that the Trust will not provide sponsorship to work for this role, and employment on a time limited visa does not guarantee sponsorship at point of expiry.

Experience

• Previous NHS experience.
• Minute taking experience.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Herefordshire and Worcestershire Health and Care NHS Trust