Team Administrator

Be extraordinary, together

Our Purpose

Helping people thrive through places and spaces

Our Values

We Listen We Empower We challenge We collaborate

Summary

The successful candidate will be a good team player, with strong organisational and communication skills , the ability to work under pressure and a willingness to learn.

They will have previous experience of working in a busy environment and be able to provide a high level of service to, and establish rapport with, clients, and Savills' colleagues. A self -motivated individual, they will also be able to demonstrate reliability, flexibility, and initiative.

Responsibilities

• Assisting with the day to day administration and running of the Planning, Valuation and Rating departments
• Diary management
• Arranging internal and external meetings and booking meeting rooms
• Arranging travel - flights, trains, taxis, hotels etc (Reed & Mackay system)
• Setting up conference calls and Microsoft Teams meetings
• Create and manage the full process of new instructions, liaising directly with compliance, clients, and finance
• Raising invoices
• Process expense claims for fee earners (Concur system)
• Raising and managing PO numbers on My Purchasing for Suppliers
• Monitor disbursements
• Printing/scanning/photocopying/binding/filing/archiving when required
• Report/presentation/tenders production, formatting and proofing
• Monitoring and control of off -site data storage
• Update business development materials
• Monitoring and keeping up -to -date the planning application schedule
• Internal and external event planning (and attendance where required)
• Assisting and escalating team IT issues/enquiries
• Responsible for ordering and maintaining team related equipment e.g. business cards
• Liaise with other secretaries within the wider Division on an ongoing basis
• Keep up to date with any Company changes which require communication and/or actioning

Key Competencies

• Working With People
• Persuading & Influencing
• Planning & Organising
• Adhering to Principles and Values
• Following Instructions & Procedures
• Adapting & Responding to Change

Role title: Team Administrator (Chester Leisure & Trad ing Team)

Purpose

The Team Assistant will be providing day to day administrative support to the Leisure & Trad ing team. Savills house busy teams who specialise in a specific function and sector of the market. You will provide comprehensive administrative and organisational support to the team, managing tasks, diaries, communications and document creation to maximize their efficiency and productivity.

You'll need to have

• Proactive organisation, co -ordination and prioritising skills
• A professional and confident telephone manner
• Excellent verbal and written communication skills
• Excellent time management skills
• The ability to multitask and to work accurately and effectively under pressure
• Understanding of the principles and practice of client care
• Strong proof reading and attention to detail skills
• Advanced Microsoft Office skills
• The ability to take responsibility for production of high quality/accurate work
• Enthusiasm and commitment to provide exceptional support