Teachers' Secretary

DESCRIPTION MINIMUM QUALIFICATIONS Education: Experience: One year of general office experience. Must be able to use the keyboard at a moderate rate of speed. Graduation from an accredited university or college with a minimum of an associate degree or successful completion of 60 credit hours may be substituted for the required experience. An official college transcript is required. PREFERRED QUALIFICATIONS Experience with Microsoft Office database applications. Experience working in a school setting. ESSENTIAL POSITION RESPONSIBILITIES The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.Performs general secretarial tasks including, but not limited to, typing, maintaining records, logs and databases; make photocopies, files, mail distribution, etc.Answers the telephones, takes written and oral messages, and gives information within the scope of assigned responsibilities.ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES The below list is a summary of the knowledge, skills, and abilities required for success in this position, not an exhaustive or comprehensive list. Knowledge of record keeping methods.Ability to maintain confidentiality.Ability to perform general clerical duties.Knowledge of business English, spelling, punctuation and grammar, and office procedures.Ability to type from rough draft and keyboard at a moderate rate of speed.Knowledge of alphanumeric filing systems.Ability to type and prepare correspondence.Knowledge of inventory control methods and methods commonly used in the training for acquiring clerical skills.Strong human relations skills.Ability to be able to meet timelines.Ability to communicate clearly and concisely, both orally and in writing, with school administrators, central office personnel, faculty, staff, parents, students, and the community.Knowledge and skill in the use of computers and all aspects of word processing, database, and spreadsheet software programs.Knowledge of operating and maintenance of other office equipment, including computers.Ability to manage the office and provide training for other office personnel.Ability to coordinate his/her daily activities or schedule.Ability to be flexible and adaptable in a variety of situations and remain calm under trying circumstances.Ability to work harmoniously with individuals and groups of employees.Ability to work with frequent interruptions, perform multiple tasks, and maintain various organizational systems needed at the school.Ability to count money accurately and make basic math computations quickly and accurately.Ability to maintain efficient office procedures and a system for keeping track of requested actions and reports.ADDITIONAL REQUIREMENTSAPPLICATION REQUIREMENTS Applicants who meet the minimum qualifications will be included in further evaluation. Interviews will be limited to applicants who, in addition to meeting the basic requirements, have experience and education which most closely match the qualifications and the school system's needs. Compensation This is a 10-month per year position in the Howard County Education Association, Educational Support Professionals (HCEA-ESP) employee unit. The for this position is Grade 7 on the HCEA-ESP Secretaries and Assistants salary scale. Step placement will be in accordance with the salary procedures of the Howard County Public School System and the HCEA-ESP Master Agreement which considers relevant prior experience. Under the Fair Labor Standards Act, this position is not exempt from overtime. Benefits benefits such as paid time off can be found in the Pre-Employment Requirements All employees, regular and temporary, must be fingerprinted, have a criminal background investigation completed, and successfully complete the Maryland Employment History Review, pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland. In addition, some positions will require completion of a physical examination and/or drug testing.