Talent Acquisition Assistant

Purpose

We are seeking a Talent Acquisition Associate to join our People & Culture (P&C) team, supporting the smooth running of our in-house recruitment function across our various Private Wealth business areas. This role focuses on providing administrative and operational support throughout the recruitment lifecycle, ensuring a professional and efficient service that aligns with our People strategy and recruitment budget. You will play a key part in ensuring a seamless recruitment process, from job postings to offer acceptance and onboarding.

Responsibilities Recruitment Coordination & Support:

• Collaborate with the P&C team to understand and support recruitment needs across business areas
• Provide administrative support for the end-to-end recruitment process, including job approvals, posting job adverts, screening candidates, and scheduling interviews
• Assist in sourcing candidates using platforms like LinkedIn, referrals, and other direct channels, helping to identify and engage top talent
• Help maintain and update talent pools for various roles, ensuring potential candidates are engaged for future opportunities
• Draft and update job descriptions and adverts, ensuring they are clear, compliant, and attract suitable candidates
• Manage candidate applications and communications, ensuring a positive and professional experience throughout the process
• Act as a point of contact for hiring managers, supporting them with recruitment queries and processes
• Support with coordination and delivery of assessment centre days
• Prepare offer letters, contracts, and onboarding documentation

Vendor & ATS Support:

• Maintain the Applicant Tracking System (ATS), ensuring it is up-to-date and accurate
• Provide training and support to hiring managers on using the ATS for tracking applications and reviewing candidates
• Help monitor recruitment metrics, including time-to-fill and candidate feedback, to identify areas for improvementSupport the management of the Preferred Supplier List (PSL), ensuring terms and service agreements are upheld
• Update the company intranet with relevant recruitment information

Process Improvement & Compliance:

• Support efforts to enhance the candidate experience by ensuring smooth communication and logistical arrangements
• Identify opportunities to improve the efficiency of recruitment processes
• Ensure compliance with employment legislation and recruitment best practices
• Assist in processing recruitment invoices and expenses
• Provide administrative support for recruitment-specific projects as directed by the P&C team
• While not directly interacting with customers, your actions should align with upholding the FCA's Consumer Duty principles, thereby contributing to fair and beneficial outcomes for our clients

About You Knowledge

• Basic understanding of recruitment processes, including sourcing and administrative support (experience in financial services is a bonus)
• Awareness of recruitment legislation and best practices
• Familiarity with Applicant Tracking Systems and online recruitment platforms (Eploy experience is a bonus)

Qualifications

• Level 3 Certificate in Recruitment Practice / Level 3 Certificate in In-House Recruitment is desirable

Skills/Other relevant information

• Excellent organisational and administrative skills
• Proven experience in an administrative role
• Strong interpersonal and communication skills
• Pragmatic, flexible and able to work effectively under pressure and to deadlines
• Demonstrate exceptional problem-solving skills, attention to detail, and a genuine care for creating a remarkable candidate journey
• Detail-oriented and able to manage multiple tasks simultaneously
• Ability to handle sensitive information with confidentiality
• Proficiency in using Word and Excel