Support Secretary - Surgical Specialities

Support Secretary - Surgical Specialities

We are recruiting for a Support Secretary who wishes to join . You should share our passion and drive to ensure that our patients receive quality and compassionate care and work with us to ensure the Trust continues its journey towards " working together, improving together".

We are currently recruiting to two separate vacancies within the surgical specialities administrative team.

One full-time post (37.5 hours per week) and one part-time post 27 hours per week) Working pattern to be negotiated upon appointment.

This role will be working within a dynamic office environment, supporting our experienced clinical teams to provide the very best possible service for our patients.

This fast-paced role will provide the right candidate with daily variety and ongoing sense of achievement. Encompassed within a high-quality administrative team, who will welcome new members to the department and support their development and understanding of the requirements of these exciting roles.

Main duties of the job

Provide a professional and efficient support secretarial service for the Surgical secretarial and administration team. This includes supporting clinical staff in different specialties within the department, in delivering a high-quality service for patients.

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.

For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.

We are passionate about providing excellent CARE, which is why our values are Compassion, Accountable, Respect and Everyone counts. Our mission is to make sure that our community is at the heart of everything we do and that we hold our values across all our services.

We are committed to endorsing inclusion, diversity and multiculturalism throughout out services and as such, our procedures and policies ensure that applicants are always treated fairly throughout the recruitment process.

Why not come and see for yourself the CARE we give to our patients and staff. Apply to be part of our team today.

About us

Working for our Trust brings a variety of benefits, including an onsite day nursery, cycle-to-work scheme, discounts at local businesses and gyms, and the opportunity to hire Trust's beach hut in Ryde. We offer many flexible working opportunities, speak to us about how we might be able to accommodate a flexible working arrangement for you and if it works for the service, we will do our best to make it work for you.

The Isle of Wight is a unique and stunning gem located off the South Coast of England, a short ferry journey from Portsmouth and Southampton, with journey times taking from as little as 10 minutes. London can be reached in 90 minutes by rail from Southampton or Portsmouth. The island offers an amazing coastline with beautiful countryside, year-round events, festivals and award-winning attractions.

Job responsibilities

To provide a fast, accurate, comprehensive typing service to clinical specialties across and within General Surgery, Urology & Breast Care

Undertake compiling of letters using digital system TPRO

Act up to the role of PA, across the multiple specialities within the department, during their absence; training will be provided.

Schedule appointments

Person Specification Qualifications

• Good Standard of Education - 3 GCSEs
• Experience of working in a team
• Experience of secretarial work
• Experience of working in healthcare settings
• Flexibility in line with service needs
• Self-motivation & use of own initiative
• Reliable & punctual

Abilities

• Ability to relate and communicate effectively with all staff levels both clinical and non- clinical
• Ability to work to deadlines to a high standard and quality
• Ability to work independently

Communication Skills

• Ability to use variety of communication methods e.g., email, telephone, face to face
• Must remain calm and professional under pressure

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£24,937 to £26,598 a yearpro rata, per annum