Stock Inwards assistant

Overview

The company offers a stable, fun and supportive working environment, and this vacancy is due to the retirement of a long standing member of staff.

Responsibilities

• Process emailed and original shipping documents from suppliers. Send out to the correct freight forwarder. Log details
• Process GINS sent from UTT
• Go through the latest shipping schedules and update the system
• Chase suppliers by email for any missing container paperwork
• Print off snapshots for the buyers
• Print out second hand list and pass to Export Manager for price amendments. Once returned update Java and email out
• Email UTT & MM a copy of the latest In transit report
• Run GP report and pass to Finance Director, once checked and backing sheet attached
• Process MM report (Fridays only)
• Obtain West load allocation from UTT, and then advise MM of share
• Sort West call backs twice a week including MM requirements. Print out the call backs report and decide what is required for Clarkes, then arrange the transfers
• Set up a new container booking schedule on a weekly basis. Usually work 2-3 weeks in advance
• Send out New Products Reports to mailing list
• Process PI received from UTT on a Friday
• Raise new part numbers in-keeping with current product groups
• Delist products when requested by Buyers
• Write and print monthly list of despatch invoices for the Intrastat. Send to FWD
• Using the intrastate report, go through containers, prioritise and decide on destination warehouse