Station Administrator

We are looking for an organised, proactive and highly motivated administrator to join our dynamicAmbulance Operations team atOval Ambulance Station.

You will work closely with operational and clinical managers, frontline clinicians, and other stakeholders to provide high-quality administrative support.

Main duties of the job

• To manage the day to day office administration for a group of ambulance stations and to provide an efficient and effective administrative service to the local management team and staff
• Provide a link between the leadership teams, staff and all other departments within the organisation.
• Provide comprehensive administrative and secretarial support to leadership teams, including composing correspondence, managing diaries, preparing agendas, and taking formal minutes at internal and external meetings.
• Organise, coordinate and attend, when required, meetings, interviews, events, and seminars, including researching venues, arranging logistics, record minutes/notes, circulate, and carry out follow up actions.
• Co ordinate staff responses to Coroner's Court statements and inquests, police statements and interviews, solicitor's queries and road traffic accident reporting.
• Maintain and update notice boards and Service policy and procedure manuals at main stations and ensure distribution to the satellite stations.
• Gather data to provide statistical information on a range of subjects to the management team and other departments.
• Ordering and receipting all accident and emergency consumables, stationery and uniform for the station and staff through E Proc or other appropriate systems approved by the service.
• Maintain office filing systems including updating personnel files and filing databases

Qualifications

• Good level of education equivalent to NVQ level 3, including Maths and English GCSE (or equivalent)

Knowledge and Skills

• Good typing and word processing skills
• Strong organisational abilities
• Good interpersonal skills i.e. tact and diplomacy
• A sound knowledge of Trust Policies and Procedures
• Excellent verbal and written communication skills

Experience

• Significant recent experience of office or administrative work
• Experience of using Microsoft Office suite including Word, Excel, Outlook and inputting and processing information
• Recent experience of using an email and calendar system such as Microsoft Outlook
• Knowledge of other Microsoft Office applications

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£34,186 to £37,389 a yearper annum pro rata inclusive of HCAS