Service Advisor Exeter

Objectives

Convincingly convey the image of Euro Commercials as first point of contact for the customer on front reception, mediating successfully between the customers needs and desires and the interest of the company.

Accurately identify and process customer parts requirements.

Ensure customer satisfaction through professional manner, using the ability to remain reassuring to the customer during difficult situations.

Reporting

The Aftersales Advisor reports to the General Manager.

Key Responsibilities

• Correctly capturing all customer details and vehicle faults at the first point of contact
• Taking telephone bookings from customers and accurately loading them into the workshop
• Receive all parts orders, interpreting customer requirements and giving advice on any additional requirements or prices, matching orders against stock items and advising customer of any items which are not stocked or need ordering
• Raising job cards and ensuring all necessary and compliant documentation forms parts of the job pack
• Informing customers of their ongoing vehicle status
• Entering additions/changes to customer database
• Handing over finished vehicles to customers
• Giving customers detailed explanations on extent of repairs
• Monitoring whether repairs are being carried out to the required delivery time and keeping customer / workshop updated on backorders and parts availability.
• Actively sell after-sales services to include Service Contracts
• Locate unavailable items from other suppliers and arrange for delivery or pass order to stock control for V.O.R. orders to be raised
• Discussing and arranging payment with customers
• Booking in of vehicles to ensure continuity of workshop loading
• Provide advice on warranties and service requirements
• In the case of legally required inspections, explaining the necessary vehicle test requirements

Key Performance Measures

• Effectively and politely liaising with customers regarding their vehicle's status, payment and repairs
• Accurate booking of customer vehicles into the workshop
• Monitoring repair times and communicating back to customer in a timely fashion
• To achieve and exceed departmental targets towards parts growth
• Providing accurate advice on service requirements