Senior Retail Leasing Paralegal

Responsibilities

• Prepare, amend and manage leasing documentation, including:
• Agreements for Lease
• Commercial Leases
• Licences for Alterations
• Deeds of Variation
• Rent Review Memoranda
• Side Letters
• Tenant Consent Documentation
• Surrenders and Assignments
• Coordinate execution and completion of lease transactions.
• Maintain leasing trackers and transaction databases.
• Monitor critical dates and ensure timely completion of leasing milestones.
• Liaise directly with clients, managing agents, surveyors, tenants and opposing solicitors.
• Support fee earners with large portfolio acquisitions, disposals and asset management projects.
• Manage high volumes of tenant consent applications and correspondence.
• Assist with interpretation and administration of lease obligations.
• Coordinate responses to tenant requests and landlord approvals.
• Prepare lease summary reports and abstract key commercial terms.
• Maintain property management and compliance records.
• Track rent reviews, break options, lease expiries and renewal dates.
• Carry out title and property due diligence.
• Order and review searches, planning documentation and property information.
• Assist with completion and post-completion activities.
• Coordinate document execution processes and electronic signing.
• Prepare completion checklists and closing packs.
• Prepare and submit Land Registry applications.
• Manage registration processes and requisitions.
• Update title records and property databases.
• Act as a key point of contact for clients and external stakeholders.
• Assist with large-scale leasing projects involving multiple properties.
• Produce status reports and transaction updates.
• Support partners and associates in delivering exceptional client service.
• Contribute to process improvement and efficiency initiatives.
• Maintain precedents, templates and transaction guidance materials.
• Assist with legal and market research relating to retail and commercial property.
• Identify opportunities to improve processes through technology and automation.
• Support knowledge-sharing and training initiatives within the team.

Requirements

• Experience as a paralegal, legal executive or property administrator within a law firm, real estate business or professional services environment.
• Strong understanding of commercial property transactions and leasing processes.
• Excellent organisational and project management skills.
• Ability to manage multiple transactions and competing deadlines.
• High level of accuracy and attention to detail.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office applications and document management systems.
• Ability to work independently while collaborating effectively within a team.
• Desirable:
• Experience supporting retail, office, logistics or mixed-use property portfolios.
• Familiarity with Land Direct and Irish property registration processes.
• Experience maintaining leasing or asset management databases.
• Exposure to institutional investor, REIT, fund or developer clients.

Core Competencies

Demonstrates expertise in managing commercial property transactions, including lease documentation and compliance, while ensuring high accuracy and attention to detail. Proficient in coordinating multiple leasing projects and maintaining effective communication with clients and stakeholders.