Senior Legal Assistant / Document Production

Overview

The Senior Legal Assistant - Document Production will provide high-quality document production, case support and file management within a busy legal team at a Top 200 law firm. The role suits an experienced legal assistant or secretary with strong document drafting and formatting skills, excellent attention to detail and the ability to work efficiently across multiple matters to support fee earners and maintain compliance with firm procedures.

Salary: £24,000 - £25,000

Key responsibilities

• Prepare, draft and format a wide range of legal documents and correspondence, ensuring accuracy, consistency and professional presentation.
• Support fee earners across the firm (as required) by assembling transaction packs, completing standard forms, producing precedents and managing e-documents.
• Manage document production workflows from instruction to finalisation: version control, track changes, proofreading, pagination and conversion to required formats (PDF, Word, court upload standards).
• Create and maintain templates, style sheets and checklists to standardise document output and improve turnaround times while reducing risk of error.
• Support case management tasks including opening and closing files, maintaining audit-ready digital and physical file records, undertaking AML/client identification checks where required and ensuring compliance with firm policies.
• Liaise with internal colleagues, clients and third parties to obtain source documents, resolve drafting queries and coordinate final execution and delivery.
• Use case management systems and document management platforms effectively to upload, tag and retrieve documents; support digitisation initiatives and process improvements.
• Maintain confidentiality, professional standards and a commitment to high-quality client service in all communications and documentation.

Key skills and experience required

• Excellent drafting, proofreading and formatting skills with meticulous attention to detail and strong command of legal English.
• Confident use of Microsoft Office (advanced Word skills including styles, cross-referencing and automated numbering), Adobe Acrobat and common document management systems.
• Good organisational and time management skills with the ability to manage competing priorities and deliver to tight deadlines.
• Familiarity with case management systems, e filing and digital workflows; willingness to support process improvement and automation projects.
• Strong interpersonal and communication skills, able to work collaboratively with fee earners, support staff and external stakeholders.