Senior Executive Assistant

Executive Business Administrator - Dublin (Hybrid)

Contract Role | Immediate Start - 31 Dec 2025

We're looking for a highly capable Executive Business Administrator to support a leader and their leadership team in a fast-paced, collaborative environment. This hybrid role (3 days/week onsite in our Dublin office) offers the opportunity to contribute to high-impact operations and team coordination.

• Location: Dublin (Hybrid - 3 days/week onsite)
• Start Date: ASAP
• End Date: 31st December 2025 (with quarterly PO approvals)

Executive & Team Support

• Coordinate complex calendars across time zones and proactively resolve scheduling conflicts.
• Organize domestic and international travel, including itineraries, visas, and briefing materials.
• Lead the team's Rhythm of Business (ROB): prepare agendas, pre-reads, logistics, notes, and action tracking.
• Manage expense submissions and reconciliations; monitor budgets and vendor invoices.
• Support purchasing workflows: raise/track POs, route contracts, and maintain documentation.
• Assist with vendor setup, hardware orders, and asset tracking.
• Maintain org charts, distribution lists, and shared repositories.
• Format presentations and communications; coordinate morale events and executive visits.
• Facilitate onboarding/offboarding and liaise with Facilities on workplace matters.
• Promote adherence to company policies and identify opportunities for process improvements.

Team Coordination

• Guide and support a Junior Group Administrator, helping prioritize tasks and ensure quality.
• Provide coaching on tools and workflows; review submissions for accuracy.
• Offer feedback and development support; ensure coverage during absences.
• Consolidate reporting and escalate risks when needed.

• Strong skills in calendar and travel coordination, especially across multiple time zones.
• Confidence using Outlook and Microsoft Office tools (Word, Excel, PowerPoint).
• Ability to manage multiple priorities and maintain confidentiality.
• Clear communication and organizational skills.
• Familiarity with purchasing, budgeting, and compliance processes.
• Comfort working onsite in Dublin 3 days/week.
• supporting leaders or working in large organizations is beneficial.

Job Title: Senior Executive Assistant

Location: Dublin, Ireland

Rate/Salary: .00 EUR Daily

Job Type: Contract

Trading as Aston Carter. Allegis Group Limited, Bracknell, RG12 1RT, United Kingdom. No Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available on the website.

To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to the website.

We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.