Senior Administrator

The Job:

We are seeking an experienced, highly organised, and proactive Senior Office Administrator to oversee the smooth and efficient running of Head Office in Mullingar. This is a key role within the business, supporting senior leadership and ensuring our office operates to the highest professional standard.

Key Responsibilities

• Ensure the day to day operations of the office run efficiently, maintaining a structured and productive environment.
• Develop, implement, and refine office systems, processes, and procedures to enhance efficiency.
• Serve as the primary point of contact for all office related queries and support needs.
• Manage relationships with suppliers, service providers, utilities, and building management.
• Monitor and manage office budgets, supplies, consumables, and general procurement.
• Oversee all facilities management activities related to office operations.
• Take responsibility for subcontractor administration and compliance documentation.
• Ensure company archiving practices meet contractual obligations and maintain document control protocols.
• Provide administrative support to Directors as required.
• Maintain and communicate Head Office Health & Safety policies and ensure ongoing compliance.
• Foster strong communication and coordination between Head Office and Site Teams.
• Coordinate internal meetings, support employee event planning, and assist with client hospitality.

Requirements

• 5+ years' experience in a senior administrative role.
• Experience in construction, engineering, manufacturing, or a related sector is highly desirable.
• Excellent communication and interpersonal skills.
• Highly organised with strong collaboration skills.
• Strong problem solving and decision making abilities.
• Proficient in MS Office Suite.
• Proven ability to manage office operations effectively.Calm, professional, and effective under pressure.
• Demonstrates initiative and the ability to anticipate needs and meet deadlines.
• Discreet and capable of handling confidential information.
• Positive, solutions focused, and a strong team player.

For a confidential discussion and more information on the role, please contact Eoghan Dalton.