Senior Administrative Officer - Facilities, H&S. - Mandarin preferred - md

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The Skills You'll Need: Ideally fluent in Mandarin, Administration, health & safety, facilities management.

Your New Salary: Competitive.

Office based OR Hybrid: Office based.

Working hours: 2pm finish on Fridays, 8-5pm Mon-Thurs, 1 hour lunch, which is free.

Senior Administrative Officer - What You'll be Doing:

General office administration support -

• Support general office administration tasks;
• Coordinate and manage property lease negotiations, renewals, documentation, and maintain accurate records of agreements;

Office facilities & maintenance -

• Manage planned and reactive maintenance of critical systems, including HVAC, water hygiene, electrical compliance, and lab equipment;
• Arrange for routine maintenance, checks, and certifications such as EICR, PAT test, etc.;
• Act as a primary point of contact with local councils, managing communication regarding site regulations, permits, inspections, and ensuring compliance with local council requirements;

Health & Safety Compliance -

• Conduct risk assessments, fire safety checks, site inspections, and ensure compliance with regulations (e.g., HSE, COSHH);
• Keep company H&S and facilities policies up to date;

Emergency Preparedness -

• Oversee fire safety procedures, including alarm testing, emergency lighting, drills, and risk assessments;

Security & Access Control -

• Ensure the functionality of security systems, keyholder responsibilities, and access management; conduct weekly building checks;

Contractor Management -

• Coordinate external service providers for building maintenance, pest control, equipment servicing, and compliance testing;

Training & Audits -

• Deliver safety inductions, oversee training programs, and conduct regular audits to ensure workplace safety and efficiency;
• Undertake other ad hoc assignments as required;

Senior Administrative Officer - The Skills You'll Need to Succeed:

• Proven experience in administration, health & safety, and/or facilities management, preferably within laboratory or R&D environments;
• Solid understanding of workplace safety regulations, facility management, and general administration procedures;
• Excellent problem-solving, negotiation, and communication skills;
• Health & Safety certifications preferred, such as NEBOSH/IOSH certification;
• Proficient in English; Chinese Mandarin speaking will be a plus but not essential.

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We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive, we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and can provide relevant supporting documentation.

PeopleFirst is committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of ethnicity, race, gender, religious beliefs, sexual orientation, year of birth, relationship status, or whether or not they have a disability.

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